June 2, 2004 (5:30pm - 7:00pm)

Reviewed SSC self-assessments. Consesus is that one hour per month is not sufficient to actually do what a SSC is supposed to do.Sande is in the process of requesting a model year-long SSC agenda from the district that will assist our SSC in fulfilling the variety of responsibilities that are our mandate.

Proposed summer SSC meeting to identify areas indicated by the survey that need to be addressed: August 20, 2004, 5:30pm.
Survey voting results:
1
a) 4, 4, 2, 3, 3, 2, 2, 3
b) 4, 5, 2, 4, 2, 3, 3, 3
c) 2, 1, 1, 1, 2, 1, 2, 3
d) 5, 1, 1, 1, 1, 3, 2, 1
e) NA
2
a) 5, 3, 3, 5, 4, 3, 4, 5
b) 5, 5, 5, 5, 5, 5, 5, 5
c) 4, 5, 5, 5, 5, 5, 5, 5
d) 4, 4, 4, 3, 1, 2, 4, 3
e) 1, 3, 2, 1, NS, NS, 3, 3, 1
3
a) 2, 5, 5, 5, 3, 3, 5, 4
b) 4, 3, 2, NS, 2, 3, 3, 4
c) 5, 5, 5, 5, 5, 5, 5, 5
d) 5, 4, 1, 2, 5, 5, 2, 3
e) 1, 1, 1, 1, 1, 3, 2, 2
4
a) 2, 2, 5, 2, 2, 4, 2, 2
b) 5, 5, 3, 5, 5, 5, 3, 3
c) 4, 5, 3, 4, 3, 5, 5, 4
d) 4, 2, 2, 3, 3, 4, 2, 2
e) 1, 1, 3, 1, 1, 3, 1, 2
5
a) 5, 5, 5, 5, 5, 5, 5, 5
b) 5, 5, 5, 5, 5, 5, 5, 5
c) 1, 1, 1, 2, 2, 2, 2, 2
d) 1, 1, 1, 1, 1, 1, 1, 1
e) 4, 5, 5, 5, 4, 5, 4, 5
6
a) 4, 1, 2, 3, 3, 3, 4, 2
b) 4, 3, 5, 3, 3, 4, 4, 4
c) 5, 4, 5, 4, 4, 5, 4, 5
d) 3, 1, 1, 3, 3, 3, 1, 5
e) 1, 1, 2, 1, 1, 3, 4, 1
7
a) 1, 1, 1, 1, 2, 1, 1, 4
b) 2, 1, 1, 1, 1, 2, 1, 4
c) 5, 1, 1, 2, 3, 3, 4, 5
d) 3, 4, 5, 4, 4, 4, 5, 4
e) 5, 1, 3, 1, 4, 3, 4, 3

May 5, 2004 (8:00am - 9:15am)

• II/USP end-of-year report: if we as a school fail to meet our academic improvement goals, we may receive additional state funding next year.
• Reviewed staff survey results re: II/USP involvement in school community. One concern of teachers is a lower level of support for math instruction (especially in the lower grades).
• Noted that parent turn-out is strong for after-school events such as "nutrition night" -- when we feed students.
• Reviewed spending plans for $31,000 that the district discovered was a "carry over" from the 2002/2003 school year. The district placed the limitation on the school that we had to spend the entire sum in a week or we would lose the money. We spent all but $7545 of the money and then were told by the district that in fact we could carry the money over to the 2004/2005 school year. Unfortunately because we spent a large part of the money, we can no longer purchase the staffing resources that are most important to the school: a librarian and kindergarten paraprofessional support.
• The SSC voted to spend approximately $8,000 of the $31,000 to cover field trip expenses for all the grades in the 2004 school year. The PFC was initially going to take on this expense from their operating budget. Because the PFC budget was relieved of an $8,000 expense, many of the members in the SSC feel it is incumbent upon the PFC to spend the $8,000 in accordance with the priorities set forth by the SSC.
• Decided to not spend the aforementioned $7545 on teacher supplies, but rather carry the sum over to the 2004/2005 school year.
• Final SSC meeting will be June 2, 2004, 5:30pm.

April 21, 2004 (5:30pm - 7:00pm)

• Reviewed and approved SSC by-laws -- there was a comment that our current method of determining the agenda (Ms. Leigh brings the agenda to the current meeting) is inadequate.
• Discussed need for ELAC (English-language advisory committee) at HMCRA.
• Reviewed Safe School portion of site plan. Some suggesttions culled from parent survey include:
  • picture ID's for staff
  • train students to increase bus safety
  • train students who walk in the neighborhood to maintain street-crossing safety
• Disucussed possible methods for better collaboration w/PFC.
• Next meeting is May 5, 8:00am.

April 9, 2004 (5:30pm - 7:00pm)

• Discussion of three things that would improve education and safety at HMCRA.
• Generate articles / websites to empower / educate community about curent education trends.
• Discuss safety issues next SSC -- we will update site plan in the fall including safety issues.
• Put three things ou want to improve / keep on the website -- announce it in newsletters, have teachers have surveys to share during parent conference.
• Helping hands - get parents and volunteers for afterschool.

March 3, 2004 (5pm - 8pm)

1. New results of school survey are in: 168 families responded.
2. Discussed budget and human resource impact of the cuts. Ms. Leigh proposed a budget that preserves many of the current positions, however, one of the paraprofessional kindergarten positions is eliminated in the proposed budget.
3. Next step is to take the proposed budget to the school community. The first meeting will be with the staff of Harvey Milk on March 9, 8am-10am. The second metting is between Ms. Leigh and the parents and community members of Harvey Milk on March 13, 2004. The final SSC meeting is scheduled for March 15, 5pm. The budget is due to the district by March 19, 2004.
4. Mr. Sato, one of the affected kindergarten teachers suggested that he get more support from current non-classroom positions such as the student advisors and the technology resource teacher. This was met with enthusiasm by the SSC.

February 5, 2004 (meeting notes below)

1. Reviewed preliminary school survey results from 60 families. General trends are:
   • most people like the basic program,
   • many would like to see continued and expanded enrichment programs including P.E. with the Coaches, computer/technology, art, music, and more.
   • safety issues from past surveys are mostly resolved.
2. There is a concern that the surveys don't necessarily represent the entire school population.
3. To address this concern, Ms. Leigh, the parent liason, and classroom teachers will encourage parents to fill out the survey to ensure all voices are heard.
4. The SSC filled out the school safety survey from the district. We identified the following, continuing safety concerns:
   • Buses will benefit from adult safety monitors to ensure every trip is safe.
   • Many students are crossing nearby streets without a crossing guard because the district moved our crossing guard to another school. By documenting the actual number of students (both unaccompanied and accompanied students), we can justify the presence of a crossing guard in our neighborhood to the district and city.
   • Our street-side doors are locked after 10am to control access to the school. A suggestion was made to install security cameras in order to facilitate legitimate entry.
5. Ms. Leigh presented a preliminary budget for the 2004-2005 school year. The following table summarizes the current and next year's projected budgets:

The SFUSD plans to support STAR schools with a 75% time (3/4 full time) student advisor position in 2004-2005. STAR schools such as HMCRA also receive:

• IRF (instructional reform facilitator)
• SuperSub (full time credentialed teacher)
• Nurse (part time)
• Learning Support Consultant (social worker, part time)
• Parent Liason (0.5 full time)

The STAR program will continue (at least) through 2004/2005.

One critical aspect of the budget decrease in 2004/2005 from the current year is the number of Free and Reduced Lunch applications that are received. Because we're not receiving the number of applications that our school community is eligible for, our budget will drop over $12,000 next year. Ms. Leigh took this as an action item to encourage parents and guardians to fill out and turn in F/R Lunch applications.

The school budget is due to the district on March 19, 2004. Before we can turn in the budget, we'll have several meetings with the school faculty, school community and two more meetings with the Site Council. These dates are yet to be determined. The next SSC meeting is March 3, 2004 at 5pm. All are welcome to attend.

1. Reassigned roles, Reuben is the SSC chair, Shuntel attends to snacks for morning meetings, Lincoln attends to snacks for evening meetings. Sesheta, Ruby, and Isaac responsible for clean-up. Brendan & Alisa are secretaries.
2. Picked attendees for SSC district training meeting on January 20, 2004, 4pm: Isaac, Sande, Shuntel, Sesheta.
3. Discussed one-site plan, handed out copies of one-site plan for review.
4. Discussed parent survey (will send home around February 4, 2004).
5. Creating e-mail list for SSC to share trends in education and school governence.