Return to In-Person Learning Smartsheet Frequently Asked Questions

Frequently Asked Questions

Where do I go to sign in daily?

For staff with an SFUSD email account use: Daily COVID-19 Staff Screening Form. The form can also be accessed at signin.sfusd.edu.

For contractors, visitors & volunteers:

  1. Set up an account with Smartsheet at www.smartsheet.com.
  2. Register using the New Registration Form with your work email address. (contractors) or the best email address to contact you (visitors/ volunteers) at.
  3. Proceed to sign to sign in with the Daily COVID-19 Staff Screening Form.

Instructions are available in the: [SFUSD] Return to In-Person Learning How to Use Smartsheet Guide for Staff.

 

Will there be any open office hours?

Yes, there will be office hours support with COVID Response questions and reopening materials (Wednesday, 4/7 from 2-4 or Friday, 4/9 from 2-4).

Who do I contact if I have questions about Smartsheet?

Please email familylink@sfusd.edu with subject heading “Smartsheet Support” for any questions you have regarding the digital sign in process.

Who do I contact if I have questions about Covid-19 cases or safety measures?

How often do I need to sign into Smartsheet?

Each day, prior to coming onsite every staff member, contractor, volunteer or visitor is expected to self screen using the Daily COVID-19 Staff Screening Form. If you are a  contractor, volunteer or visitor who is signing in for the first time, you will need to create a Smartsheet account first then complete the New Registration Form prior to completing the Daily COVID-19 Staff Screening Form.

Note: You will only need to register this first time.  Use your Smartsheet account to sign in to the Daily Screen Form moving forward.  

Please refer to the Daily Flow Sheet for Teacher/Staff for SmartSheets for expected daily actions.

What do I use to log into Smartsheet?

SFUSD Staff: Select “Google” under the “Log in with…” option. Enter your district-issued email and password. If you do not know your SFUSD email or password, call the Help Desk at 415-241-6476.

 

Contractors: Use your work email address (if you do not have an SFUSD email) to create a Smartsheet account at www.smartsheet.com, complete the Contractor/ Volunteer/ Visitor Registration Form


To access Smartsheet please refer to the [SFUSD] Return to In-Person Learning How to Use Smartsheet Guide for Staff.

How do I log into Smartsheet?

How do I sign in on behalf of a student?

Students will be required to answer the daily screening questions prior to entering their school. A health screener will use the New Case Submission Form to complete a physical screen onsite only if the student has been determined to Positive, Symptomatic or a Close Contact.

Where do I find available training videos?

How do I create filters to flag my Smartsheet notifications?

Please reference How to Create Smartsheet Notification Filters Guide to flog notification emails from Smartsheet.

Where can I find more Smartsheet FAQs and systems updates?

We have created a SFUSD Smartsheets and Systems Update doc with commonly-asked dashboard and sign-in FAQs, as well as a real-time systems update section for any errors that are happening systemwide. 

Resources

Resource 

Description

Daily COVID-19 Staff Screening Form

  • Digital sign in form to be used daily by any adult entering any SFUSD site preferably prior to being on site. 

New Registration Form

  • Digital registration form to register contractors, volunteers or visitors who are signing in for the first time onsite prior using the Daily COVID-19 Staff Screening Form

New Case Submission Form

  • Digital form to be completed by a health screener or Site Admin on behalf of a  student or staff to notify the Site Admin & Covid -19 Liaison of Positive, Symptomatic or a Close Contact cases.

Daily Flow Sheet for Teacher/Staff for SmartSheets

  • One page reference document with expected daily sign in responsibilities.

[SFUSD] Return to In-Person Learning How to Use Smartsheet Guide for Staff.

  • How to document to guide staff on:
    • How to Log Into Smartsheet using a Web Browser 
    • Contractor/ Volunteer/ Visitor How to set up Smartsheet Account
    • Contractor/ Volunteer/ Visitor How to Register for Daily Screening
    • How to Install Smartsheet and Log Into WorkApps 

How to Create Smartsheet Notification Filters

  • How to document on how to flag Smartsheet Notifications

COVID 19 SAFETY PROTOCOL FOR IN-PERSON LEARNING 

  • Health and safety recommendations for returning to in person learning

COVID Resources Landing Page 

  • Landing page for all Covid-19 resources