DDD presenter resources

Party popper emojiThank you so very much for presenting at Digital District Day 2021. This day couldn't happen without presenters like you, and we're so glad you're here! 

It's very important that you take 15-20 minutes to read through all the steps below to be ready for a 100% virtual event, as we have many resources linked below to help you prepare for a seamless session.

As always, you can reach out to Jessica Pederson or Allison Rothman at any time with any questions.

Step 1: Check + update your session info in Sched

Login to the Sched for DDD 2021 to check the info we put in for your session by following these steps: 

  1. Go to https://digitaldistrictday2021.sched.com/
  2. Click the "Log in" button in the top right corner, and choose "Sign in with Google"
  3. Enter your full SFUSD email address and password
  4. Above the colorful blocks of sessions, look for the "Manage & promote your sessions" link:
    Screenshot of button to manage and promote sessions in Sched
  5. Make any changes or updates you need to make to your sessions; you can also attach files and link to your session resources. If you need to make any updates, changes, or adjustments to your session description or the linked resources, you can make those on your own at any time. If you need to make changes to the title of your session, please email Allison & Jessica.

Please make sure you’re aware of the time of your session(s), and let us know immediately if the scheduled time doesn’t work for you. 

Step 2: More info about your Zoom link(s)

DoT has created Zoom link(s) for all sessions and has added links to all sessions in Sched. If you have an SFUSD email, you and any co-facilitators have been added as alternative hosts to the Zoom link for your session, so you will automatically be a host/co-host when you join with your SFUSD Zoom account. 

If you are an external vendor and don't have an SFUSD email, we will be pairing you up with a DoT staff member for your sessions to get you host permissions in your Zoom links. Please stay tuned for another email from us later this week to connect you with your "Zoom liaison".

All DDD Zoom links are standard Zoom meetings with a 500-person capacity (not webinars, as previously planned), so you will be able to create breakout rooms, like a normal Zoom meeting. Each breakout session and deeper dive workshop has a unique Zoom link, even if you’re presenting the same topic twice. After your breakout or workshop session ends, close your current Zoom meeting and head to your next Sched session to get that session’s Zoom link. 

A note about recordings: We expect all sessions to be recorded, so we have set these meetings to automatically record. Please be aware that recording will start once you open the Zoom link. It’s perfectly okay if the first few minutes of the Zoom meeting you are getting yourself set up with sharing screens, etc! There is a pause button for the recording, if absolutely needed, but please remember to unpause again if you use it. At the end of the meeting, you will receive an email with a link to be able to share the recording, and DoT will also be creating a DDD playlist of video links.

Step 3: Prep your session

How much content to include?

For 60-minute breakout sessions in the morning, we recommend having 45 minutes of content to make space for questions and schedule adjustments. For the 1 hour 50 minute deeper dive workshop in the afternoon, we recommend an hour's worth of content with time folded in to work, play, and/or build as the workshop goes; the most effective workshops make use of repeating cycles of giving some information followed by some time to work on a task related to the information.

Standardized deck/agenda?

While we encourage you to use the official SFUSD slide deck as an official DDD presenter, but it isn't required. You are welcome to use other themes or decks. We also don't have an official DDD agenda template, but you're welcome to use the district's agenda template if you'd like. Materials should be attached to or linked in your session description in Sched (see Step 2 above). 

Step 4: Make your session accessible to all

Check sharing permissions: New hires without SFUSD emails will be attending. Open up your sharing settings to allow them access to materials. You can wait until the day-of to do this, and you can always re-secure it (SFUSD only) afterwards. Please also check any linked materials in your session description to make sure it’s the correct link.

Make your session/presentation accessible: Enable Live Transcription in your Zoom meeting by selecting the CC/Live Transcription button on the bottom of your screen, after opening your session’s Zoom link.

Screenshot of Live Transcription buttons

This feature provides access to auto-generated Closed Captioning subtitles and transcripts for your Zoom session. Once enabled, individual participants can select their own “CC” button on the Zoom toolbar to select their preferred caption style.  If you plan to show a video in your session please ensure that the video also has captions. For video accessibility, you might use Google Slides' built-in captioning in “Present” mode that will capture what the video speaker says.

American Sign Language (ASL) interpretation: Some sessions will have ASL interpreters present. We will contact you directly if you have an ASL interpreter assigned to your session with instructions on how to support attendees who need ASL interpretation. If you have questions about ASL interpretation or accessibility in your session, please email Allison Rothman.

Other presenter FAQs

 

Feedback forms: We will have an overall DDD feedback form to gather feedback about the day, but there isn't a feedback form for individual sessions. If you would like to gather your own feedback about your session, you certainly can. 

Sign in form: Attendees will fill out the SFUSD PD attendance form bit.ly/SFUSDPDsignin for their entire day, so while you can remind them to fill it out if they haven't already, you don't need to have them fill it out for your specific session.

Presenter technical support: We have set up a special information desk just for presenters who need technical help on the day-of. If something isn't working right in the Zoom, you can visit sfusd.edu/ddd-presenterhelp to jump into a Meet and get help. It will be staffed and open continuously from 7:30 am until 3:00 pm.

Compensation for teacher presenters: If you are a site-based teacher you may apply for compensation for up to two hours of planning time.  Please submit this form to document your hours by 4pm August 10, 2021.