Tools for Central Office Leaders

New!   End of Year Checklist - for SFSD Supervisors & Managers

SFSD expectations & tools when staff leave their position:

• Exit Checklist - for SFSD Staff leaving their position
• Exit Checklist - for All SFSD Supervisors when staff you supervise leave their position

Current / Approved MOUs:

• Current MOUs on SFUSD's standard / online form, with a summary by organization name + links to the online platform to view details about services.
• The list of current MOUs now includes SFSD's MOUs on Specialized forms, for certain services managed by our Division. 

There are multiple types of MOUs (aka Memorandum of Understanding)

1. Most MOUs are on SFUSD’s standard form, through the online Salesforce platform. 
2. New!  SFSD Guide to Specialized MOUs and Specialized MOU Planning Document - for our division only.
3. Here's a summary of services that need special MOU forms.
4. See this one-pager: Eight 1/2 Things SFUSD Staff Should Know about working with service providers.

Resources for SFSD staff about MOUs

• Procedures for providing services for a specific, individual student at a school site.
• SFUSD Contacts for standard / online MOUs (organized by program type).
• One-pager describing responsibilities for SFSD administrators for standard, online MOUs.
• Quick Guide & Tips for Reviewing MOUs (for SFUSD administrators in general).
• Presentation & video recording from July 2022 Orientation for SFSD Central Leaders about MOUs.

MOU data & reports through the online platform

• Access interactive reports for you to view details for each MOU and/or find services that may be available. 
• You will need to create a user account on this platform hosted by Salesforce.
• Find easy instructions in this Guide to Get Started.  

Find more info

• Managing Partnerships (for SFUSD employees)
• The public page at www.sfusd.edu/mou

• Overview of SFSD’s Communication Platforms & Communications infographic
• Guidelines & deadlines for submitting content (format, audience & deadlines)
• Quick Guide to approving content 
• Form for SFSD staff to submit content for LEAD, OASIS Employee Announcements, Family Announcements & Partnerships Press
• SFSD Central Staff Monthly Updates/Newsletter - 2023/2024
• SFSD Weekly Newsletters during 2022/23, during 2021-22
• Folder with SFSD Logos - Find different formats for both online and print use.

Presentation deck:  Welcome! Onboarding SFSD Staff

• SFSD Hiring Process - Civil Service Management/Admin & Non-Admin
• SFSD Hiring Process - Certificated/Paraprofessionals 

District-level resources for hiring:

• New Hire Guide for Certificated Staff
• New Hire Guide for Classified Staff
• SFUSD's Paraeducator Orientation
• New Hire Para Checklist, Paraeducator Resources Folder (for internal SFUSD para staff)

• New! - Student and Family Services Division Budget Guidelines

• Student and Family Services Division Guidelines for Purchasing & Reimbursements

Be sure to read the full guide & instructions:

• SFSD's Guidelines for requesting a purchase or other expenditure, including Extended Calendar Requests 
• New!  Guidelines for Extended Calendar Requests in Summer 2022

Quick links for Extended Calendar Requests:

• Classified Staff:  Classified Overtime Report
• Certificated Staff:  Certificated Request for Extended Calendar 
• Using Emergency Class Coverage funds for certificated staff:  The employee’s supervisor must follow guidance for EMPowerSF to pay for those hours.
• Professional Development - 18 hours paid by Prop G/Fair Wage for Educators Act:   Employees enter these hours as a Time Off Request in EMPowerSF.  See the EMPowerSF info: Time Entry for Professional Development Hours
• Extended Hours / ECR paid by a site or department outside of Student and Family Services Division: the payor must maintain the roster of employees that have earned extended calendar or stipends using this form: EXTCAL: Non-Supervisor [TEMPLATE]

Resources from training for SFSD Central Leaders:

• 2/14/22 training on ECR for SFSD's Central Leaders:  Presentation slides

Be sure to read the full guide & instructions:

• SFSD's Guide to Contracts

Quick links:

• SFSD Contract Pre-Planning document & Form to submit plan to Operations team
• District's Calendar for Submitting GoFast Contract Requisitions
• SFUSD Contracts information page
• SFUSD's Contract templates for FY 23-24 (sign in using regular SFUSD login info)

Resources:

• 4/11/22 update for Central Leaders:  Presentation slides (updates on SFSD contracts for FY22-23)
• 2/28/22 training for Central Leaders:  Presentation slides (overview of district & SFSD process)

Quick links:

• Reserve meeting & work space at SFSD central offices
• Guidelines & procedures for removing unwanted electronics and furniture from SFSD central offices

Quick Links to Guidelines & Tools for Central Office Leaders

(Access to these documents is limited as they contain or link to confidential information.)

• Presentation deck:  Welcome! Onboarding for New SFSD Leaders

• Guidelines for Managers: Time Off Requests for Summer

• Tips for Supervisors:  Managing staff time off requests, in general