PTSA Job Descriptions

PTSA Roles and Responsibilities

PTSA POSITIONS

  • Executive Vice President 
    • Works as the primary aide to the president 
    • Helps lead a PTA towards specific goals consistent with PTA purposes and policies 
    • Performs president’s duties in his or her absence 
    • Carries out other duties outlined in unit bylaws and standing rules or as assigned 
  • Family Engagement Chairman 
    • Plans and organizes family engagement outreach, programs and activities for the school year
    • Publicizes family engagement activities and events using newsletters, website, social media and backpack express
    • Works with committee and other chairmen
  • Fundraising Chairman 
    • Works with a committee, appointed by the president, to plan and organize fundraising activities
    • Focuses on raising the amount of funds needed to meet the unit’s budget
    • Presents reports on proposed fundraising activities at board and association meetings for approval
  • Legislative Advocacy Chairman 
    • As local officers of the largest grassroots child advocacy organization in the state, PTA legislative advocacy chairs are responsible for demonstrating leadership on children’s issues at the local level by educating PTA members, community members and elected officials about PTA's issues of concern and legislative priorities and goals.
    • California State PTA takes positions on issues/legislation based on position statements in the California State PTA Toolkit, California State PTA resolutions, California State PTA Legislation Platform and National PTA positions and resolutions.
    • The unit, council or district legislative chair provides PTA members with information about PTA positions on current legislation and issues.
  • Parliamentarian
    • Assists the president to manage meetings and advises on parliamentary procedure 
    • Chairs Bylaws committee to review unit Bylaws each year and revise bylaws every five years 
    • Arranges nominating committee’s first meeting, providing information on nomination and election process 
    • Is entitled to all rights and privileges of membership, including the right to make motions, debate and vote 
  • Secretary 
    • Takes minutes at board and association meetings 
    • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters 
    • Handles PTA correspondence as directed by the president 
    • Maintains and preserves PTA records and important documents to pass on at the end of the term 
  • Student Board Member 
    • Become a full voting member of your PTA/PTSA upon payment of membership dues.
    • Become a member of your PTA/PTSA executive board (as an elected officer, chairman or in a committee position). California Corporations Code and civil laws allow students to serve in any PTA/PTSA office. All officers, adults and students alike, must perform duties of the office as outlined in the PTA/PTSA bylaws and the California State PT Toolkit.
    • Attend all PTA/PTSA meetings.
    • Communicate with board members about your other important commitments such as family, schoolwork, household chores and part-time job.
    • Practice effective positive communication skills. Help create an atmosphere of mutual respect between students and adults in order to communicate the needs, desires and concerns of fellow students.
    • Interact with peers and other school organizations/ clubs to plan programs and activities that will enhance the atmosphere on your campus and create a more positive learning environment for all.
    • Represent students and PTSA at school board and other civic meetings, wherever student input is needed or requested.
    • Show other potential student members how PTA/PTSA activities relate to special interests such as art, music, writing, conservation and legislation.
    • Stress the following basic benefits:
      • Improving the school and community;
      • Being with friends;
      • Learning new life skills;
      • Participating in a goal-oriented team; and
      • Having a voice in issues that affect youth.
  • Treasurer 
    • Maintains permanent records to track unit funds and financial transactions 
    • Chairs budget committee and prepares annual budget for adoption by the association 
    • Pays all PTA bills as authorized by board or association 
    • Prepares reports for every board and association meeting and an annual financial report 
    • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates