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Completing a Memorandum of Understanding (MOU)

 

Before an organization or agency can provide services to SFUSD students in a school you need a formal agreement with SFUSD that describes your services in detail, and ensures your agency fulfills legal requirements that protect our students, your organization, and the district as a whole.

  • When services are provided free to the school or SFUSD you need a "Memorandum of Understanding," or MOU, which must be approved by district staff and the Board of Education.
  • Organizations may charge fees to families for services provided at a school outside the regular school day.  AMOU is required for these programs.
  • If the school or SFUSD pays for services, the agreement is through a contract

Most community organizations providing services free of charge to SFUSD will use our online process for filling out your MOU form.  A few MOUs are developed outside of this process, including those to provide online services or to place interns for credentialed positions. Please see the FAQ below and contact the Partnerships office if you have questions about these kinds of MOUs. 

 

Programs funded by DCYF

All grantees of the City’s Department of Children, Youth and Families must complete an MOU or have a Contract with SFUSD for the services funded by DCYF.  Be sure to read the FAQ and follow all the general instructions for completing an MOU.  In addition, here are answers to common questions we've heard from DCYF grantees.  You can also review some specific scenarios and action steps for MOUs with SFUSD.


MOU forms for 2018-19 school year now available!

Sign into your user account for MOUs.  If you don't have an agency username and password, please contact the technical Help Desk Monday-Friday, from 8am-5pm at (866) 469-6884 (toll-free).  Please do not set up a new account if your organization already has one.   The Help Desk can assist you to retrieve login information if needed.

MOU timelines and deadlines – spring/summer 2018

Deadlines for approval by the Board of Education

Please be sure to read the FAQ!  If your MOU is filled out incorrectly, or missing signatures or the Certificate of Insurance, it may cause a significant delay.

 

 

 Some things to remember:

  • In general we encourage organizations to complete multi-year MOUs, for up to three fiscal years. (SFUSD’s fiscal year is July 1–June 30.)

  • Agencies need to print out your MOU and provide original signatures for approval.  Only one hard copy needs to be submitted, along with your Certificate of Insurance.

  • MOUs to provide services to more than one school site must be reviewed and signed by a central SFUSD administrator.  Check the list of SFUSD administrators who review MOUs, depending on the sites you hope to serve and the focus of your program or services.  Please contact the district administrator before you print your MOU for them to sign, to ensure the information is correct.  

  • This one-page flowchart shows the MOU approval process.

  • Professional Adult/Student Boundaries.  All organizations and agencies providing services to SFUSD must ensure that each individual employee or volunteer providing those services understands and follows SFUSD Board Policy 4019.1, which outlines appropriate and safe boundaries between adults and students.

  • Organizations requesting access to student information must ensure that all employees, volunteers and/or agents sign the SFUSD Oath of Confidentiality before receiving any confidential information about students or their families. See this folder with downloadable templates for authorizing release of information, and the Oath of Confidentiality.  (You should hold these forms in your records; please do not submit them with your MOU.)

  • Need to review the terms of an MOU?  Click here to view a standard MOU template, if you wish to review the current terms and conditions for SFUSD’s standard MOUs. 

 

 

Information for specific kinds of services

  • All instruction and tutoring related to literacy must align with SFUSD’s Comprehensive Approach to Literacy.   Staff in the Humanities department may ask to review your program’s curriculum and other materials as part of the process for approving an MOU.
  • Organizations providing food or beverages to students must follow the SFUSD Wellness Policy.  Organizations that intend to donate, serve or sell food and/or beverages more than once a week must complete an application through Student Nutrition Services.  Visit www.sfusd.edu/eatwell for more information.

  • Organizations providing online-hosted services and universities placing interns for credentialed positions, such as teachers, counselors, and social workers, must use specialized MOUs. Please contact the Partnerships office if you have questions about these kinds of MOUs.

  • Organizations providing services at schools outside the regular school day (including evenings, weekends, and school holidays or breaks) must have a facility use permitLearn more and start your facility use permit at www.sfusd.edu/rentingfacilities

 

Links to MOU info & resources for SFUSD staff (district login required)

 Need help getting started?   Check out these videos:




  • If you will begin new services at schools before June 30:  Use thecurrent, 2017-18 MOU form.