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Completing a Memorandum of Understanding (MOU)

Before an organization or agency can provide services to SFUSD students in a school you need a formal agreement with SFUSD that describes your services in detail, and ensures your agency fulfills legal requirements that protect our students, your organization, and the district as a whole.

  • When services are provided free to the school or SFUSD you need a "Memorandum of Understanding," or MOU, which must be approved by district staff and the Board of Education.
  • Organizations may charge fees to families for services provided at a school outside the regular school day.  AMOU is required for these programs.
  • If the school or SFUSD pays for services, the agreement is through a contract

Most community organizations providing services free of charge to SFUSD will use our online process for filling out your MOU form.  A few MOUs are developed outside of this process, including those to provide online services or to place interns for credentialed positions. Please see the FAQ below and contact the Partnerships office if you have questions about these kinds of MOUs. 


Programs funded by DCYF

All grantees of the City’s Department of Children, Youth and Families must complete an MOU or have a Contract with SFUSD for the services funded by DCYF.  Be sure to read the FAQ and follow all the general instructions for completing an MOU.  See these tips if you're having trouble accessing the MOU system or your computer takes you to the CMS system instead.  In addition, here are answers to common questions we've heard from DCYF grantees.  You can also review some specific scenarios and action steps for MOUs with SFUSD.

MOU forms & process for 2018-19 school year

Sign into your user account for MOUs.  If you don't have an agency username and password, please contact the technical Help Desk Monday-Friday, from 8am-5pm at (866) 469-6884 (toll-free).  Please do not set up a new account if your organization already has one.   The Help Desk can assist you to retrieve login information if needed.

MOU timelines and deadlines – summer/fall 2018

Updated deadlines for approval by the Board of Education

Be sure to read the FAQ!  If your MOU is filled out incorrectly, or missing signatures or the Certificate of Insurance, it may cause a significant delay.

If you plan to submit an MOU for the July 23rd deadline, be sure to contact the appropriate SFUSD administrator as soon as possible to make arrangements for reviewing your MOU, as many staff are out of the office during the summer.

Please note that due to unfortunate and unforeseen circumstances, the Partnerships Office will be closed from Monday, July 16 - Tuesday, July 24.  

We will make every effort to return emails and support MOU development when we reopen on July 24.

       Please RSVP for either session at this link.


 Some things to remember:

  • In general we encourage organizations to complete multi-year MOUs, for up to three fiscal years. (SFUSD’s fiscal year is July 1–June 30.)

  • Agencies need to print out your MOU and provide original signatures for approval.  You must submit the signed, hard copy of your MOU, along with your Certificate of Insurance, to SFUSD's Partnerships office.

  • MOUs to provide services to more than one school site must be reviewed and signed by a central SFUSD administrator.  Check the list of SFUSD administrators who review MOUs, depending on the sites you hope to serve and the focus of your program or services.  Please contact the district administrator before you print your MOU for them to sign, to ensure the information is correct.  

  • This one-page flowchart shows the MOU approval process.

  • Professional Adult/Student Boundaries.  All organizations and agencies providing services to SFUSD must ensure that each individual employee or volunteer providing those services understands and follows SFUSD Board Policy 4019.1, which outlines appropriate and safe boundaries between adults and students.

  • Organizations requesting access to student information must ensure that all employees, volunteers and/or agents sign the SFUSD Oath of Confidentiality before receiving any confidential information about students or their families. See this folder with downloadable templates for authorizing release of information, and the Oath of Confidentiality.  (You should hold these forms in your records; please do not submit them with your MOU.)

  • Need to review the terms of an MOU?  Click here to view a standard MOU template, if you wish to review the current terms and conditions for SFUSD’s standard MOUs. 



Information for specific kinds of services

  • All instruction and tutoring related to literacy must align with SFUSD’s Comprehensive Approach to Literacy.   Staff in the Humanities department may ask to review your program’s curriculum and other materials as part of the process for approving an MOU.
  • Organizations providing food or beverages to students must follow the SFUSD Wellness Policy.  Organizations that intend to donate, serve or sell food and/or beverages more than once a week must complete an application through Student Nutrition Services.  Visit for more information.

  • Organizations providing online-hosted services and universities placing interns for credentialed positions, such as teachers, counselors, and social workers, must use specialized MOUs. Please contact the Partnerships office if you have questions about these kinds of MOUs.

  • Organizations providing services at schools outside the regular school day (including evenings, weekends, and school holidays or breaks) must have a facility use permitLearn more and start your facility use permit at


Links to MOU info & resources for SFUSD staff (district login required)

 Need help getting started?   Check out these videos:

  • If you will begin new services at schools before June 30:  Use thecurrent, 2017-18 MOU form.