Completing a Memorandum of Understanding (MOU)

MOU forms for 2021-2022 are ready!

We know many organizations need to complete a new MOU for FY 2021-22.  Please be sure to plan ahead if you need to have a new MOU in place at the start of the school year, and allow yourself ample time to submit a proposed MOU, address any questions or revisions, and provide signatures in time to meet the deadlines for BOE approval

  • Facility Use Permit applications are due July 1st for onsite programs that begin August 16-September 30th. Please see the permits page for details.

Please see below for more information about the MOU process, how to navigate the online MOU platform, and health requirements for service providers in schools.

Many requirements and procedures continue to shift as the state of California and the San Francisco Department of Public Health develop new guidelines related to COVID-19.  We ask for your patience and understanding as we navigate these changes - and we'll continue to post updates here!

Confirm if your MOU will expire on June 30th

Check this list to clarify when your MOU will expire.

 

Will we be able to provide services in person at schools? Can we continue virtual programs?

See what’s new with MOU requirements. 

In-person services will continue at schools this fall - as public health conditions allow. Each school’s principal will determine the number of service providers their site can accommodate safely, and the priorities for their school.

  • Service providers must complete SFUSD’s required training before in-person services begin; more details will be provided over the summer about how to access the online module.

 

Facility Use Permit applications are due July 1st for onsite programs that begin August 16-September 30th. 

 

Virtual services may continue, at the discretion of school staff.  Service providers must follow the Guidelines for Virtual Services, comply with all terms of the MOU, and apply for SFUSD non-employee emails to access SFUSD’s technology platforms for students. 

How does it work? See FAQs and other resources!

See what’s new with MOU terms & requirements for FY 2021-22.  Check out these scenarios for providing services & confirm the forms you'll need.

Read the updated FAQs to learn more about completing an MOU.  

Our Step by Step Guide provides instructions, examples and screenshots that walk you through the process.

See the Top Four Reasons MOUs Are Delayed - and some tips to avoid the # 1 Challenge

This infographic shows the process from getting started through approval by the Board of Education.

Programs funded by the Dept. of Children, Youth & Families (DCYF)

New!  Only DCYF grantees providing services at a school site (in person) or through a school (if providing services virtually) must have an MOU or contract with SFUSD.  

Read the updated FAQs with common questions for DCYF grantees.

Check out these scenarios for providing services & clarify which forms you'll need.

See the short deck:  MOUs 101 for DCYF Grantees

Already have a login to the ExCEL / QAP platform in Salesforce?  How to create your MOU login.

Navigating the MOU Process

How it Works: Resources for Completing an MOU

Our Step by Step Guide provides instructions, examples and screenshots that walk you through the process

This infographic shows the process from getting started through approval by the Board of Education

These FAQs should address all your questions!

Check out our short videos that show you how to:

  • Create an account in the new platform
  • Find existing MOUs and data about services provided by community partners
  • Get started on a new MOU.

In January 2020 we moved to a new platform - learn more about the new system.

Videos to help you navigate the system

Check out our short videos that show you how to:

  • Create an account in the new platform
  • Find existing MOUs and data about services provided by community partners
  • Get started on a new MOU.

Know What You're Signing!

See what's new with MOU terms, as they have been updated for the new 2021-22 school year.

Read the Terms and Conditions for a standard MOU template

Requesting Student Data?

Be sure to read SFUSD's guidelines for sharing student data.

SFUSD's templates for parent/guardian consent, and for requesting student data (in multiple languages).

SFUSD template to request Directory Information for students/families.

Service providers who access student data must complete the Oath of Confidentiality (which service providers must keep on file)

Facility Use Permits

Review this flow chart to determine which permit(s) you need to use or provide services at SFUSD facilities

Learn more about using or renting SFUSD facilities

Apply for a Facility Use Permit through SFUSD's Real Estate office.

 

Programs funded by the Dept. of Children, Youth & Families (DCYF)

New!  Only DCYF grantees providing services at a school site (in person) or through a school (if providing services virtually) must have an MOU or contract with SFUSD.  

Read the updated FAQs with common questions for DCYF grantees.

Providing Food and/or Beverages to Students & Families

SFUSD prioritizes the wellbeing of our students and their families!  Service providers must follow SFUSD's Wellness & Nutrition Guidelines when providing snacks, refreshments and meals.  See www.sfusd.edu/bewell

Organizations providing food and/or beverages to students more than once a week as part of their programs must complete this Food Providers Application.