Completing a Memorandum of Understanding (MOU)

MOU procedures & COVID vaccination requirements.

Be sure to allow ample time for us to review your proposed MOU & identify revisions needed, and for you to provide signatures in time to meet deadlines for BOE approval !

  • SFUSD requires all in-person service providers to be fully vaccinated against COVID-19; or, if they cannot receive the COVID vaccine due to disability or a sincerely held religious belief, to be tested weekly. See below for detailed information about these requirements, including Vaccination FAQs and instructions for amending a previous MOU to include this certification.
  • See below for detailed information about health requirements for service providers in schools, the MOU process and navigating the online MOU platform.

COVID Vaccination Requirements & Safety Protocols for In-Person Services

In-person services will continue at schools this year as public health conditions allow. Each school’s principal will determine the number of service providers their site can accommodate safely, and the priorities for their school.

  • SFUSD requires all in-person service providers to be fully vaccinated against COVID-19; or, if they cannot receive the COVID-19 vaccine due to disability or a sincerely held religious belief, to show proof of a negative COVID-19 test.  Please see these Vaccination FAQs and find more details below.
  • All adults and students must wear a mask while indoors at school (unless they cannot, for medical reasons). 
  • Service providers are responsible for ensuring their staff and/or volunteers have been fully vaccinated or have a waiver and are being tested (similar to the responsibility for doing criminal background checks and TB clearance).   
  • Providers are also responsible to report to the SF Department of Public Health (SF DPH) any positive cases of their volunteers and/or staff working with students, and to coordinate with the school regarding the “Close Contact Notification” process.
  • Organizations with an MOU executed before August 2021 need to complete a one-page Amendment to certify their compliance with this requirement.  Please see below for detailed instructions.

 

Virtual services may continue, at the discretion of school staff.  Service providers must follow the Guidelines for Virtual Services, comply with all terms of the MOU, and apply for SFUSD non-employee emails to access SFUSD’s technology platforms for students. 

How does it work? See FAQs and other resources!

Be sure to read the updated FAQs to learn more about completing an MOU!  You can check out these scenarios for providing services & confirm the forms you'll need.

Before you get started:  be sure to check with the appropriate SFUSD contact to clarify your services, proposed locations and other details. 

Confirm the status of an MOU

Check this list to clarify the term for an existing MOU - and when it will (or if it did) expire.

Programs funded by the Dept. of Children, Youth & Families (DCYF)

Requirements have changed!   DCYF grantees need an MOU with SFUSD only when providing services at a school site (in person) or through a school (if providing services virtually). 

Read the updated FAQs with common questions for DCYF grantees.

Check out these scenarios for providing services & clarify which forms you'll need.

See the short deck:  MOUs 101 for DCYF Grantees

Already have a login to the ExCEL / QAP platform in Salesforce?  How to create your MOU login.

How to Amend Prior MOUs to Address COVID Vaccination Requirements

SFUSD requires all in-person service providers to be fully vaccinated against COVID-19; or, if they cannot receive the COVID vaccine due to disability or a sincerely held religious belief, to show proof of a negative COVID test administered within 72 hours of the first time entering a school, then each week after that. 

  • Organizations are responsible for ensuring their staff and/or volunteers have been fully vaccinated or have a waiver and are being tested (similar to the responsibility for doing criminal background checks and TB clearance)
  • Organizations with an existing MOU executed before August 2021 need to complete a one-page Amendment to certify their compliance with this requirement.    
    • Organizations with multiple existing MOUs and/or contracts need to complete just one Amendment form (not a separate form for each MOU and each contract).
    • If you're submitting a new MOU, you do not need to complete the amendment form as this certification language is included in the terms for new MOUs.
  • Please note that if your previous MOU expired on June 30th, you must complete a new MOU, and not this amendment form.

Please see these Vaccination FAQs with more information.

How to submit an Amendment to prior, existing MOU(s) 

  • Download this one-page Amendment form, and complete all the fillable fields (which are highlighted in light blue)

  • An authorized representative of your organization must sign this Amendment. You may provide an electronic signature on the PDF; or print a hard copy to sign, then scan the signed document.

  • Email the PDF of the signed Amendment to Partnerships@sfusd.edu

  • By signing this form, your organization certifies the information on it to be true and accurate, under penalty of perjury.

  • We will note receipt of the signed Amendment on the public MOU status spreadsheet and submit the Amendment for approval by the Board of Education. 

  • School sites will verify your Amendment has been received before staff and/or volunteers are permitted to provide in-person services at a school.

MOU How-To’s Workshop - Video & Resources

On July 7th we hosted a hands-on "MOU How-To's" workshop.   

Here's a video of the workshop, including questions asked by participants, and the slides from the presentation.

Navigating the MOU Process

How it Works: Resources for Completing an MOU

Our Step by Step Guide provides instructions, examples and screenshots that walk you through the process

This infographic shows the process from getting started through approval by the Board of Education

These FAQs should address all your questions!

Check out our short videos that show you how to:

  • Create an account in the new platform
  • Find existing MOUs and data about services provided by community partners
  • Get started on a new MOU.

In January 2020 we moved to a new platform - learn more about the new system.

Videos to help you navigate the system

Here's the video from a "MOU How-To's" workshop on July 7, 2021 - including questions asked by participants.

Check out other short videos that show you how to:

  • Create an account in the new platform
  • Find existing MOUs and data about services provided by community partners
  • Get started on a new MOU.

Know What You're Signing!

See what's new with MOU terms, as they have been updated for the new 2021-22 school year.

Read the Terms and Conditions for a standard MOU template

Requesting Student Data?

Be sure to read SFUSD's guidelines for sharing student data.

SFUSD's templates for parent/guardian consent, and for requesting student data (in multiple languages).

SFUSD template to request Directory Information for students/families.

Service providers who access student data must complete the Oath of Confidentiality (which service providers must keep on file)

Facility Use Permits

Review this flow chart to determine which permit(s) you need to use or provide services at SFUSD facilities

Learn more about using or renting SFUSD facilities

Apply for a Facility Use Permit through SFUSD's Real Estate office.

 

Programs funded by the Dept. of Children, Youth & Families (DCYF)

New!  Only DCYF grantees providing services at a school site (in person) or through a school (if providing services virtually) must have an MOU or contract with SFUSD.  

Read the updated FAQs with common questions for DCYF grantees.

Providing Food and/or Beverages to Students & Families

SFUSD prioritizes the wellbeing of our students and their families!  Service providers must follow SFUSD's Wellness & Nutrition Guidelines when providing snacks, refreshments and meals.  See www.sfusd.edu/bewell

Organizations providing food and/or beverages to students more than once a week as part of their programs must complete this Food Providers Application.