State & Federal Programs Department

Who must complete Time Reporting documentation?

Time reporting documentation is required for all employees whose salaries and wages are paid, in part or in full, from restricted federal or state categorical resources. These restricted resources include the entirety of the 2000—9999 range in the State’s Standardized Account Coding Structure (SACS). 

Employees required to complete Time Reporting can be categorized in one of two ways based upon how they are funded:

1. Single-funded Employees: Employees whose salary and wages are paid 100% from a restricted federal or state categorical resource
2. Multi-funded Employees: Employees whose salary and wages are paid from multiple resources, including at least one restricted federal or state categorical resource

Who determines which employees require Time Reporting documentation?

The State & Federal Programs Department will identify which employees at school sites and select central office departments require Time Reporting. SFP will coordinate documentation collection for those entities. 

Time Reporting Contact:

• Juan Rodriguez, Program Administrator

          rodriguezj7@sfusd.edu

Time Reporting Resources:

• SFUSD Time Reporting Documentation Matrix (Documentation types, timeline, & responsibilities)
• Sample Muti-funded Time Report (MFTR) (coming Fall 2023)
• MFTR Employee Instructions Sheet (coming Fall 2023)
• Time Reporting Policy & Procedures, SFUSD & SFCOE  (coming Fall 2023)

The purpose of Title II, Part A  is to provide supplemental activities that strengthen the quality and effectiveness of teachers, principals, and other school leaders to:

• Increase student achievement consistent with the challenging state academic standards;
• Improve the quality and effectiveness of teachers, principals, and other school leaders;
• Increase the number of teachers, principals, and other school leaders who are effective in improving student academic achievement in schools; and
• Provide low-income and minority students greater access to effective teachers, principals, and other school leaders.

Title II, Part A can include induction programs, supplemental professional development activities and materials, and recruitment for hard-to-find educator positions. Title II, Part A funds may never be used for student materials.

Title II, A Contact:

• Mary Elisalde, Director

         elisaldem@sfusd.edu

• Carrie Melton, Program Administrator

          meltonc@sfusd.edu

Title II, Part A Resources:

• Title of item/resource (linked): Title II, Part A Technical Assistance & FAQ (CDE)

The purpose of Title IV, Part A funds is to improve students’ academic achievement by increasing the District’s capacity to:

• Provide all students with access to a well-rounded education;
• Improve school conditions for student learning (safe & healthy student activities); and
• Improve the use of technology in order to improve the academic achievement and digital literacy of all students.

Title IV, Part A funds have category spending thresholds that must be met and must be based on a comprehensive needs assessment.

Title IV, Part A Contacts:

• Mary Elisalde, Director

         elisaldem@sfusd.edu

• Carrie Melton, Program Administrator

          meltonc@sfusd.edu

Title IV, Part A Resources:

• Title IV, Part A Allowable Activities by Category (CDE)

Federal Program Monitoring (FPM) is a biannual review of categorically funded programs and expenditures by the California Department of Education. FPM is coordinated by the State & Federal Programs team and involves school sites as well as central office departments.

FPM Contact:

• Mary Elisalde, Director
  elisaldem@sfusd.edu

FPM Resources:

• FPM Quick Start Sheet (Landing page for all resources related to the 2023-24 FPM review)

The Consolidated Application (ConApp) is a two-part application and reporting process for multiple state and federal, formula-driven, categorical program funds submitted by county offices, school districts, and direct-funded charter schools.

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various federal programs to county offices, school districts, and direct-funded charter schools throughout California.

ConApp Contacts:

• Mary Elisalde, Director

          elisaldem@sfusd.edu

• Maria Vargas

          vargasm@sfusd.edu

Consolidated Application Resources:

•  Consolidated Application Instructions & FAQ (CDE)

The ESSA (Every Student Succeeds Act) requires local education agencies (LEAs/Districts) to offer equitable services to private non-profit school eligible students, their families, teachers, and other educational personnel.

As federal funds may never flow through private schools, SFUSD is obligated to determine funding levels and coordinate services for private non-profit schools. Services must be equitable to public school services and be secular, neutral, and non-ideological.

Equitable Services Contacts:

• Carrie Melton, Program Administrator

          meltonc@sfusd.edu

• Cristina Espinosa

          espinosac@sfusd.edu

Equitable Services Resources:

• SFUSD Equitable Services Orientation Matrix