School Site Council (SSC)

1.) 

Advise the school regarding the planning, budgeting, implementation and evaluation of the School Site Plan. (See EC [Ed Code = state education laws] 52853.)

2.)

Study and refine the School Site Plan (SPSA) to meet the educational needs and learning styles of all students. At Balboa H.S. the needs of SFUSD targeted students will be especially supported: African Americans, English Learners, Latinos, Pacific Islanders (particularly Samoans), Special Education students, and others as deemed by student data.  The School Site Plan will include related staff development activities for adults working with these students.  (See SFUSD Strategic Plan and EC 52853)

3.)

Support the Goals of the District:

a.) Access & Equity: Make social justice a reality.

b.) Student Achievement: Engage high achieving and motivated learners.

c.) Accountability: Fulfill or commitments to students and families.

(See SFUSD Strategic Plan).

4.)

Emphasize the role of the parent as the first teacher of the child and provide opportunities for all parents to develop the intellectual, social, and physical abilities of their children to become lifelong learners.

5.) 

Take other actions as required by the California Education Code.

Section 1.

Composition and Size. To meet SFUSD and State guidelines for secondary schools, the SSC will consist of a minimum of nine members and include a broad representation of parents/community members, students, and staff. The SSC will include a range of socioeconomic and ethnic groups representative of the school student body. (See EC 52853.)

A)

1. Half of the SSC will consist of the principal, classroom teachers, and other school personnel. (Teachers will be the majority of this half of the SSC).
2. Every staff and faculty member will be elected by their respective peer groups.

B)

1. The other half of the SSC will consist of parents and community members. 
2. No employees of the school site may serve as a parent or community representatives of their SSC where they work (although they can serve for the staff half of the SSC).
3. All parents and community representatives will be elected by parents of the school. 

C)

The SSC will have at least these minimum number of members:

• 1 Principal
• 0 Other Administrator
• 3-4 Classroom Teachers
• 1-2 Other School Staff 
• 3 Parents/ Community Members
• 3 Students

12 total

Section 2.

Election of Members and Term of Office. The election procedures must be consistent with the District policy. Elections for SSC members and alternates will occur by the Fall Semester every year or every other year. Elected members and alternates will serve for two years until their successors have been elected and qualified; there will be one parent alternate for 2023-2025. Next election cycle will be Fall 2023.  Forms for these elections can be found online at the district website. 

Section 3.

Termination of Membership. Membership can automatically be terminated for any member who is absent from (three) consecutive meetings. The SSC may also suspend or expel a member for cause by affirmative vote of two-thirds of all the members of the SSC. 

Section 4.

Alternates. An elected alternate may be seated in place of an absent SSC member. Any seated alternate will have voting power for the meeting at which he/she is officially seated by the SSC.

Section 5.

Vacancy. Any vacancy on the SSC will be filled for the remainder of the unexpired term through the appointment of a duly elected alternate.  It is recommended that the alternate who received the most votes in the regular election shall be appointed. If the composition of the SSC falls below minimum membership and no alternatives are available, vacancies for the unexpired term must be filled by a new regular election.

Section 1.

The officers of the SSC will be: Chairperson, Vice-Chair, Secretary, and Parliamentarian.

Section 2.

Election and Term of Office. The officers of the SSC shall be elected bi-annually by majority vote of the SSC members and shall serve for the term of their election.

Section 3.

Duties. The duties of the officers:

Chairperson 

1. Preside at all meetings and sign documents as directed by the SSC.
2. Prepare an agenda for each meeting and publicly post the agenda at the school site 72 hours in advance of each SSC meeting

Receive and handle all mail addressed to the SSC.

Keep a current roster of SSC members, including addresses and telephone numbers.

Vice Chair acts as the role of Chair if needed.

Secretary

1. Take notes that can be published summarizing the content of the meeting minutes in a folder in a Google Drive as a public record.

2. Keep the minutes of all meetings including attendance and summary reports 48-72 hours after the meeting. As part of the process check, we will approve the notes for distribution. 

3. The secretary will be conducted on a rotating basis among SSC members until one member volunteers for the role.

Section 1.

Quorum. The quorum for any committee meeting will be a majority (i.e. 50% or greater) of its members.

Section 2.

Selection of committee members. The committee chairperson and members of committees will be appointed by the SSC Chair, subject to a ratification vote by the Council.

Section 3.

Reporting responsibilities. Committee chairs will present work plans and recommendations to the SSC for approval. This is related to the Spring SSC retreat.

Section 1.

Regular Meetings. Regular meetings of the SSC will be held on a weekday five or six times a year for one hour at Balboa High or virtually on Zoom.  Meetings will be monthly until the budget process is complete for the year.  There is a retreat one Saturday each Spring for budget planning.

Section 2.

Notice of Meetings. Members must be notified of regular meetings at least 72 hours in advance via email. A meeting notice and agenda must also be posted in a regular public location at the school site at least 72 hours prior to each meeting. 

Section 3.

Emergency Meetings. Emergency meetings may be called by the Chairperson, the principal or by a majority vote of the SSC. A meeting notice and agenda must be posted in a public location at the school site at least 24 hours prior to an emergency meeting.

Section 4.

Meetings Open to School Community. All regular and emergency meetings of the SSC or special committees will be open at all times to members of the school community. Notification will be posted in a timely manner according to Article VII, Section 2 on the School website. A link to the Zoom will be posted on the relevant section of the school website.

Section 5.

Order of Meetings. Meetings of the SSC shall be conducted with the intention of reaching consensus and be expedient as possible to respect the time of the members. In the event the SSC reaches an impasse that prohibits business from being conducted, the following action will be taken: The SSC will take a vote with a (percent) majority required for the decision.  No member may filibuster a meeting by speaking and must yield to the chair after a maximum three-minute limit.

Section 6.

Comments by the parents, community members, administrators, staff, faculty or parents not on the SSC. The SSC will take questions or comments with a two-minute limit via a sign-in list maintained by the chair right before the meeting. The ELAC and SAC shall have time for further comments of 5 minutes each during the meeting.  Those groups should bring up specific funding concerns for the following budget cycle.

Section 7

Quorum. All meetings of the SSC must have a quorum present. A quorum shall consist of 50% or greater of the SSC membership.