Transcripts, Student Records & Work Permits

NOTE: All Transcripts, Diploma copies, Work Permits, Enrollment Records, and Education Verifications MUST be ordered by clicking on the appropriate sections below:

Transcripts - Current SFUSD Students

This section is for students who are attending SFUSD PUBLIC Schools (see list below):

  • For students attending charter / county schools, you MUST contact the school directly in order to get your unofficial or official  transcript or records

The *only times* current SFUSD students need to request a transcript through our office:

  • A college, high school, or other organization has specifically asked you for an OFFICIAL transcript (which means it is signed, sealed, stamped, or delivered electronically directly from our office to the requesting school / organization)
  • During SFUSD Winter, Spring and Summer breaks, when school site staff / counselors are not working
  • All current SFUSD 12th graders attending PUBLIC schools (see list below) will receive an email mid-MAY, with a registration code, to activate their Parchment accounts
    • Final transcripts will be uploaded and stored there in JUNE
    • You will be able to order / deliver / receive / track official final transcripts through your Parchment account

If you are filling out (most) college applications or want to see what courses you’ve completed or are planning on what to take next year:

  • Log in to your StudentVUE or ParentVUE
  • Click on “Course History”
  • Toggle the “Detail” button on the right side to “On”

If you are transferring to another school or applying for a Scholarship or just need your GPA or SSID:

  • Email your counselor for an unofficial transcript

To Request Official Transcripts:

  • Review the sections above FIRST
  • You must email transcripts@sfusd.edu DIRECTLY FROM THE STUDENT'S SFUSD EMAIL ACCOUNT ONLY (for identity purposes)
  • Include student's ID# (if you have it), date of birth, and full name as enrolled
  • Also include the full name and mailing address (street, city, state, zip code) OR email address (must be a school or institution) of where you want the official transcript sent
  • Alternatively, high school students attending the PUBLIC high schools may use Parchment to order and pay for official transcripts and check on the status of those orders. Click on the links below to order.

SFUSD PUBLIC SCHOOLS LIST:

ORDER High School Transcripts - Former Students / Alumni

  • SFUSD now uses Parchment to process all Transcript requests:
    • Official Electronic Transcripts cost is $8.00 each
    • Official Transcripts sent by mail cost:
      • USPS Domestic: $10.75 each
      • USPS International: $13.25 each
      • FedEx Domestic Overnight: $33.00 each
      • FedEx International: $57.50 each
  • You must select one of the schools from the list below.
    • Select the school you graduated from, or the last school you attended.
    • You will be taken to Parchment’s website and asked to create an account.
  • If the school you graduated from, or last attended, is not on the list below, please review the following sections for more information:
    • Charter / County Schools (below this section)
    • Private / Parochial Schools (below this section)
    • Closed Schools (below this section)
    • GEDs (below this section)
    • If you still cannot find the school / instructions you need for ordering, please email us at transcripts@sfusd.edu

CLICK ON THE SCHOOL YOU GRADUATED FROM, OR LAST ATTENDED, FROM THE LIST BELOW, TO PROCESS YOUR ORDER / PAYMENT ON PARCHMENT

WORK PERMITS

WE CAN NO LONGER ACCEPT WORK PERMIT APPLICATIONS AND DOCUMENTS VIA EMAIL OR MAIL

  • If you are still working for the same employer at the time your current permit expires, you can RENEW it as long as you bring a paper copy of the current Work Permit (you can ask your employer to make you a copy of the one they have on file). For these renewals only, you can Skip Step 1 and complete Steps 2 through 4 below. 

 

COMPLETE THESE STEPS TO OBTAIN YOUR WORK PERMIT:

1.  Download and FULLY complete the application Statement of Intent to Employ a Minor and Request for a Work Permit

  • Including parent / guardian's signature, employer signature in the employer section, and social security number.
  • NOTE: YOU MUST HAVE A JOB OFFER FIRST, AND HAVE YOUR EMPLOYER COMPLETE THEIR SECTION OF THE APPLICATION, BEFORE BRINGING IT TO US TO PROCESS

2.  Bring Proof of Age - ONE of the following: birth certificate, passport, California ID or Driver's License

3.  Bring the most current PROGRESS REPORT for the semester. See "2.0 GPA Requirement" below for details

  • If the student is applying prior to the first Progress Report of the semester, the previous semester's FINAL GRADES will be used.
  • For Spring 2020 Semester, you must have received “CR” grades for at least HALF of your classes.
  • You may log in and show us on your phone when you are at your appointment.

4.  Book an appointment online to bring all of the above materials to our office:

  • PLEASE CANCEL YOUR APPOINTMENT, ON YOUR GOOGLE CALENDAR, IF YOU ARE UNABLE TO SHOW UP
  • STUDENTS WHO DO NOT SHOW UP TO TWO WORK PERMIT APPOINTMENTS WILL BE PROHIBITED FROM RECEIVING A WORK PERMIT FOR THE REST OF THE SCHOOL YEAR
  • These appointments are for processing work permits ONLY and we do not accept walk-ins
  • Only one Work Permit processed per appointment
  • We are located at: 20 Cook Street, San Francisco, CA  94118
    • Please come to the back of the building: enter through the gate on the South end of the building, or through the parking lot gate across from 22 Blake Street
    • All other requests (transcripts, records, diplomas) must be completed through our website
  • You must wear a mask to receive service

2.0 GPA Requirement: as of 09/03/2020: From the SF School Board: "Students must demonstrate satisfactory school attendance and maintain a 2.0 grade point average for a work permit during the academic year, but do not need to meet the GPA criteria to obtain a permit to work over the summer."

IMPORTANT INFO REGARDING WORK PERMITS:

  • We do not process Work Permits for any PRIVATE SCHOOLS 
    • Please contact your school directly for how to obtain your Work Permit
  • Students must renew their work permit with a separate application at the beginning of each school year and each summer
  • Students must also have a separate work permit for each distinct job
  • The following students do NOT need work permits:
    • Those who have graduated from high school, regardless of age
    • Those who have passed the California High School Proficiency Exam
    • Those who are 18 year of age or older
  • Frequently Asked Questions

ORDER Diplomas

PLEASE NOTE THAT YOUR SFUSD HIGH SCHOOL TRANSCRIPT IS *THE* OFFICIAL DOCUMENT TO SHOW PROOF OF YOUR GRADUATION, NOT YOUR DIPLOMA

  • Ordering below is for Diploma replacements only

 

CAREFULLY REVIEW LIST OF SCHOOLS IN THE HIGH SCHOOL TRANSCRIPTS - FORMER STUDENTS / ALUMNI SECTION ABOVE TO UNDERSTAND WHICH SCHOOLS WE CAN PROVIDE REPLACEMENT DIPLOMAS

FOLLOW THESE 4 STEPS TO ORDER:

  1. Mail in payment of $20.00 (cash, check or money order) to: SFUSD Transcript Office - 20 Cook St. Room 11 - San Francisco, CA 94118
  2. Complete this form
  3. Email transcripts@sfusd.edu with a picture of your photo ID attached to the email (please clarify in the email it is for a diploma you are ordering)
  4. Once payment is received, diplomas will take up to 12 weeks for you to receive in the mail

If you received your GED, do not order here.

  • Instead, please review the GEDs section below

ORDER Enrollment Records

  • We can usually write an “Affidavit Letter” that states which schools you attended while in SFUSD, the years you attended, and the addresses you lived at.
    • Some records prior to 2014 do not have specific middle or elementary schools listed, or your addresses
    • Most records prior to 1990 do not have specific elementary schools or addresses listed
  • SFUSD now uses Parchment to process all Enrollment Records requests.
    • Electronic Records cost $8.00 each.
    • Official Records sent by mail cost:
      • USPS Domestic: $10.75 each
      • USPS International: $13.25 each
      • FedEx Domestic Overnight: $33.00 each
      • FedEx International: $57.50 each

CLICK HERE TO ORDER YOUR ENROLLMENT VERIFICATION THROUGH PARCHMENT

  • Please note after you order on Parchment you MUST email us at transcripts@sfusd.edu and tell us which years and schools you would like verified. For example:
    • 1999-2004 - Washington High School

School Transfer Records Requests

  • If your student is transferring schools, please contact their school site, during the regular school year, to request records.
  • During the Summer, you may email us for partial records (transcript / report card, enrollment and immunization records only). Email transcripts@sfusd.edu with: 1. picture of your photo ID attached to the email 2. your students’ names as enrolled 3. their dates of birth. We will email these records back to you, for you to forward to the new schools.
  • If your student is enrolled in Special Education services, please see the “Special Education Records” section of this web page.
  • If your student is in a Charter / County School, we do not hold their records. Please see the “Charter Schools” section of this web page.

ORDER Education Verifications or Transcripts (for 3rd Parties ONLY)

  • SFUSD now uses Parchment to process all Graduation / Education Verification requests.
  • Universities and colleges, or other 3rd parties, may request transcripts using the same links below; HOWEVER, for reduced cost, we recommend that the student or candidate order them directly using the “ORDER High School Transcripts - Former Students / Alumni” section above.
  • The cost is $15.00 per request.
  • You must upload the candidate’s signed Release of Records into Parchment.
    • We accept Electronic Signatures.
  • Select the school the candidate graduated from, or the last school they attended
  • If the school you are looking for is not on the list below, please review the following sections for more information:
    • Charter / County Schools (below this section)
    • Private / Parochial Schools (below this section)
    • Closed Schools (below this section)
    • GEDs (below this section)
    • If you still cannot find the school you need for ordering, please email us at transcripts@sfusd.edu

PLEASE SELECT FROM ONE OF THE SCHOOLS BELOW TO ORDER:

GEDs

  • We do not hold any records that indicate obtaining your GED.
  • Instead, please visit the GED Website
  • Or call 1-877-EXAM-GED (877-392-6433)

Charter Schools

  • For any of the schools below, you must contact them directly for your: 
    • High School Transcripts
    • Enrollment Records
  • Our office can still provide you with additional records for any SFUSD PUBLIC schools you attended before or after your Charter / County School(s)
    • See the sections above for how to order those additional records

 

SFUSD CHARTER / COUNTY SCHOOLS:

C.A.R.E. Bayview High School

C.A.R.E. Buchanan

City Arts and Tech High School

Five Keys Charter High School

Flex Academy - CLOSED

Gateway High School

John Adams High School

KIPP Bayview Academy

KIPP SF Bay Academy

KIPP SF College Prep

Leadership Charter High School

Life Learning Academy Charter High School

Metro High School - CLOSED - please contact City Arts and Tech High School

Youth Chance High School

Private / Parochial Schools

  • We do not hold records for any private or parochial schools (open or closed).
  • Please refer to the “Private Schools” section of this web page for info on how to obtain those records: 

If you are not sure if your school was Private / Parochial or Public, you may look it up in the California School Directory and refer to the “Sector Type” column or the “School Type” section.

Closed Schools

Special Education Records

  • Our office does NOT hold any Special Education Records.
  • The District only holds Special Education Records until a former student turns 25.
  • You may contact SFUSD Special Education Records Directly:

Subpoena Requests

Contact Pupil Services:

  • Attn: Eddie Chung
  • 727 Golden Gate Avenue, 2nd Floor - San Francisco, CA 94102
  • Phone: 415-241-3030 x13042
  • Fax: 415-241-6213
  • chunge@sfusd.edu

Contact Us / COVID19 Update

  • Due to the “Shelter in Place” orders from the City and County of San Francisco, the Transcripts, Records and Work Permits Office location at 20 Cook Street is CLOSED FOR DROP-IN TRANSACTIONS until further notice.
  • Transcripts and records MUST be ordered / processed by clicking on the appropriate section of this web page. 
  • Our Office is Open Virtually: 
    • Via Phone:  415-750-4500
      • Mondays / Wednesdays / Fridays - 10am-5pm
    • Via Zoom: click here to join Zoom Meeting
      • Tuesdays / Thursdays -10am-12pm and 2pm-4pm
  • If you have additional questions please email transcripts@sfusd.edu
  • Our address is: SFUSD Transcripts & Records - 20 Cook St., Room 11 - San Francisco, CA  94118 (we are not open to the public and are not processing requests via mail)