Transcripts, Student Records & Work Permits

NOTE: All Transcripts, Diploma copies, Work Permits, Enrollment Records, and Education Verifications must be ordered by clicking on the appropriate sections below:

The Transcript/Work Permit Office is open to the public Monday through Friday 8:30am to 4:30pm and is located at 20 Cook St., Room 11, San Francisco, CA  94118. Masks are required. 

Please note that all document requests need to be requested and fulfilled via our online systems. Computers will be available in the transcript office to make requests as needed. 

Please click on one of the sections below for more information including how to place an online request/order. 

  • SF Cannabis Equity Program Applicants - please use Section 6 below to order your Enrollment History

Updates:

  • Beginning October 24, 2022, the Transcript & Work Permit Office hours will change to 8:30am to 4:30pm.
  • The Transcript & Work Permit Office will be closed on Monday, October 31st, 2022

1. ORDER DACA Records

To Be Eligible to Order DACA Records, you must meet ALL of these requirements: 

  1. Born after June 15, 1981
  2. Born outside of the United States and came to the U.S. before 16th birthday
  3. Continuously resided in the United States since June 15, 2007
  4. Physically present in the U.S. on June 15, 2012, and at the time of applying
  5. Currently undocumented (as of June 15, 2012)
  6. Currently in school, have graduated or obtained a certificate of completion from high school, have obtained a general education development (GED) certificate, or are an honorably discharged veteran of the Coast Guard or Armed Forces of the United States
  7. Have not been convicted of a felony, significant misdemeanor, three or more other misdemeanors, and do not otherwise pose a threat to national security or public safety

If you meet all of these requirements above:

  1. Please email transcripts@sfusd.edu
  2. Attach any ONE of the following photo ID types for the student you are requesting records (school ID, passport, CA ID are all acceptable)
  3. Include the student's full name and 
  4. date of birth in the email
  5. Please state in the email that this is a DACA request

 

 

2. Transcripts - Current SFUSD Students

This section is for students who are attending SFUSD PUBLIC Schools (see list below):

  • For students attending charter / county schools, you MUST contact the school directly in order to get your unofficial or official transcript or records

    Unofficial Transcripts:

    • Students can view their latest Unofficial Transcript in the "Documents" tab of their StudentVUE 
    • Parents can also view their students' Unofficial Transcript in the "Documents" tab of their ParentVUE (select the student you want to see first)
    • Questions regarding transcripts, and accessing unofficial ones, should be directed to your student's school counselor during the school year.

    Official Transcripts:

    • School sites should process official transcript requests during the school year. Please connect with your school counselor or counseling registrar.
    • The Transcripts Office will send senior final transcripts to the college/university of choice in June after the students graduate. 

    Alternatively if a high school student attending a public high school wants to request a transcript to be sent electronically during the school year, they may use Parchment to order and pay for official transcripts and receive notifications on the status of those orders. Click on the links below to order.

    SFUSD PUBLIC SCHOOLS LIST:

    3. ORDER High School Transcripts - Former Students / Alumni

    • DACA Applicants: please see "ORDER DACA Records" section above
    • SFUSD now uses Parchment to process all Transcript requests:
      • Official Electronic Transcripts cost is $8.00 each
      • Official Transcripts sent by mail cost:
        • USPS Domestic: $10.75 each
        • USPS International: $13.25 each
        • FedEx Domestic Overnight: $33.00 each
        • FedEx International: $57.50 each
    • You must select one of the schools from the list below.
      • Select the school you graduated from, or the last school you attended.
      • You will be taken to Parchment’s website and asked to create an account.
    • If the school you graduated from, or last attended, is not on the list below, please review the following sections for more information:
      • Charter / County Schools (below this section)
      • Private / Parochial Schools (below this section)
      • Closed Schools (below this section)
      • GEDs (below this section)
      • If you still cannot find the school / instructions you need for ordering, please email us at transcripts@sfusd.edu

    CLICK ON THE SCHOOL YOU GRADUATED FROM, OR LAST ATTENDED, FROM THE LIST BELOW, TO PROCESS YOUR ORDER / PAYMENT ON PARCHMENT

    4. WORK PERMITS

    UPDATES

    - 08/12/2022: Students attending a Charter or Private HS in San Francisco that need a work permit must go directly to their school to request the work permit. The SFUSD work permit office can assist with work permits for Charter and Private HS only during summer break and if their school is closed.

    - 03/02/2021: Work Permits are now processed using our new and completely online system:

    CLICK HERE TO START YOUR WORK PERMIT APPLICATION

    • For identity purposes, you must use your student email address
    • You will also need to input different email addresses for your 1. parent / guardian and 2. supervisor / employer (can not be the same as your email address)
    • Please enter your first and last name exactly as it appears on your Social Security Card
    • Be careful not to open up multiple applications, which will delay the Work Permit from being issued 
      • Use only the link provided on the first email InformedK12 sends you

    Enter in all information correctly. Frequent errors we see are:

    • Not entering in last name in the Minor's Name field
    • Incorrect birth date on both pages of the application 
    • Not signing the form with full and complete name
    • These errors will cause the application to be returned to student for corrections and require a second round of approvals from Parent/Guardian and Employer

    “I submitted my application a while ago. Why haven’t I received my Work Permit yet?”

    • We are getting this question a lot and 90% of the time it is because 1. your parent / guardian and / or 2. employer have not completed their sections yet
    • There are 4 steps to getting your Work Permit and each person must complete their section in order for it to move on to the next step
      • Step 1: Student initiates application, fills out their section, and submits
      • Step 2: Parent / guardian will then receive an email asking them to complete and submit their section
      • Step 3: Employer will then receive an email asking them to complete and submit their section
      • Step 4: SFUSD Work Permits office receives an email notifying us that all Steps 1-3 are complete. Our office will process the Work Permit in 1-2 business days. 
    • Once these 4 Steps are complete:
      • Student will receive another email from InformedK12 that their Work Permit is ready to be viewed
      • The student should then notify their employer it has been approved 
      • The employer can access and download the official Work Permit through the original email they received from InformedK12 (to fill out their section). They must keep a copy of the Work Permit on file for a minimum of 3 years

    If you have any questions about this process, please click here for tutorials 

     

    IMPORTANT INFO REGARDING WORK PERMITS:

    • UPDATED RENEWAL PROCESS: if you are still working for the same employer at the time the work permit expires, you must submit a NEW application (you can no longer use a copy of your old work permit)
    • CA Minor Work Hours
    • We do not process Work Permits for any PRIVATE SCHOOLS or HOME-SCHOOLED students 
    • Students must renew their work permit with a separate application at the beginning of each school year
    • Students must also have a separate work permit for each distinct job
    • The following students do NOT need work permits:
      • Those who have graduated from high school, regardless of age
      • Those who have passed the California High School Proficiency Exam
      • Those who are 18 year of age or older
    • Frequently Asked Questions

    5. ORDER High School Diploma Copy

    SFUSD considers your transcript (not your diploma) to be THE official proof of graduation

    • Diplomas are typically for personal / display use
    • SFUSD offers two types of diploma copies that you can order
    • Choose one or both once you are taken to the Parchment website through the school links below

    1. Official Certified Diploma Copy

    • Electronic - $15 
    • Mail - additional $2.75
    • Receive in 1-3 days electronically (plus additional mailing time if paper copy ordered)
    • This is a “plain” copy of your diploma

    2. Ceremonial Diploma

    CLICK ON THE SCHOOL YOU GRADUATED FROM, ON THE LIST BELOW:

    • You will be taken to Parchment’s website and asked to create an account.

    6. ORDER Proof of SFUSD Enrollment

    We can usually provide documentation that shows which schools you attended while in SFUSD, the years you attended, and the address(es) you lived at.

    • Some records prior to 2014 do not have specific middle or elementary schools listed or your addresses
    • Most records prior to 1990 do not have specific elementary schools or addresses listed

    SFUSD uses Parchment to process all Enrollment Records requests.

    • Electronic Records cost $8.00 each.
    • Official Records sent by mail cost:
      • USPS Domestic: $10.75 each
      • USPS International: $13.25 each
      • FedEx Domestic Overnight: $33.00 each
      • FedEx International: $57.50 each

    CLICK HERE TO ORDER YOUR ENROLLMENT VERIFICATION THROUGH PARCHMENT

    • Be sure to click on the "San Francisco Unified School District" product section once you are in your Parchment account:

    Be sure to click on the "San Francisco Unified School District" product section once you are in your Parchment account.

    • Here is a tutorial video that shows you the steps on how to order
    • Please note after you order on Parchment you MUST email us at transcripts@sfusd.edu and tell us which 1. years 2. schools 3. grade levels and 4. home addresses you would like verified. For example:
      • 1999-2002 - Washington High School - Grades 9-11 - I lived at 123 Main St, SF CA 94102
    • DACA Applicants: please see "ORDER DACA Records" section above

    7. ORDER Education Verifications or Transcripts (for 3rd Parties ONLY)

    • SFUSD now uses Parchment to process all Graduation / Education Verification requests.
    • Universities and colleges, or other 3rd parties, may request transcripts using the same links below; HOWEVER, for reduced cost, we recommend that the student or candidate order them directly using the “ORDER High School Transcripts - Former Students / Alumni” section above.
    • The cost is $25.00 per request.
    • You must upload the candidate’s signed Release of Records into Parchment.
      • We accept Electronic Signatures.
    • Select the school the candidate graduated from, or the last school they attended
    • If the school you are looking for is not on the list below, please review the following sections for more information:
      • Charter / County Schools (below this section)
      • Private / Parochial Schools (below this section)
      • Closed Schools (below this section)
      • GEDs (below this section)
      • If you still cannot find the school you need for ordering, please email us at transcripts@sfusd.edu

    PLEASE SELECT FROM ONE OF THE SCHOOLS BELOW TO ORDER:

    8. School Transfer Records Requests

    • If your student is transferring schools, please contact their school site, during the regular school year, to request records, since the school sites hold the complete cumulative files that contain all records 
      • July 26, 2021 UPDATE: School site admins are back at their schools, so please contact them directly
      • Contact information for your student’s school is listed in your ParentVUE account
      • You can also search for general school site contact info here  (more specific school site email addresses are in your ParentVUE)
    • If your student is enrolled in Special Education services, please see the “Special Education Records” section of this web page
    • If your student is in a Charter / County School, we do not hold their records. Please see the “Charter Schools” section of this web page

    GEDs

    • We do not hold any records that indicate obtaining your GED.
    • Instead, please visit the GED Website
    • Or call 1-877-EXAM-GED (877-392-6433)

    Charter Schools

    • For any of the schools below, you must contact them directly for your: 
      • High School Transcripts
      • Enrollment Records
    • Our office can still provide you with additional records for any SFUSD PUBLIC schools you attended before or after your Charter / County School(s)
      • See the sections above for how to order those additional records

     

    SFUSD CHARTER / COUNTY SCHOOLS:

    C.A.R.E. Bayview High School

    C.A.R.E. Buchanan

    City Arts and Tech High School

    Five Keys Charter High School

    Flex Academy - CLOSED

    Gateway High School

    John Adams High School (is part of City College. We do not hold their records. Order from CCSF directly, using the link to the left)

    KIPP Bayview Academy

    KIPP SF Bay Academy

    KIPP SF College Prep

    Leadership Charter High School

    Life Learning Academy Charter High School

    Metro High School - CLOSED - please contact City Arts and Tech High School

    Youth Chance High School

    Private / Parochial Schools

    • We do not hold records for any private or parochial schools (open or closed).
    • Please refer to the “Private Schools” section of this web page for info on how to obtain those records: 

    If you are not sure if your school was Private / Parochial or Public, you may look it up in the California School Directory and refer to the “Sector Type” column or the “School Type” section.

    Closed Schools

    Special Education Records

    • Current students-Special Education Records are held at your students school of attendance. Request records from School Site Principal. 
    • If it is summer, student has graduated, or student is no longer enrolled in a SFUSD school, contact:  
    • Special Education Records are held until a former student turns 25.

    Subpoena Requests

    Contact Records:

    • Attn: Eddie Chung
    • 20 Cook Street, Room 1 - San Francisco, CA 94118
    • Phone: 415-750-4500 x1033
    • chunge@sfusd.edu

    Contact Us

    • Transcripts and records MUST be ordered / processed by clicking on the appropriate section of this web page. 
    • If you have additional questions please email transcripts@sfusd.edu (fastest response time) Please note we do not process orders via email request- orders must be placed via the online system.
    • Otherwise you may call us at 415-750-4500 leave a voicemail and we will return your call within 1-2 business days. 
    • Our address is: SFUSD Transcripts & Records - 20 Cook St., Room 11 - San Francisco, CA  94118 

    This page was last updated on October 20, 2022