Transcripts, Student Records & Work Permits

NOTE: All Transcripts, Diploma copies, Work Permits, Enrollment Records, and Education Verifications must be ordered by clicking on the appropriate sections below:

The Transcript/Work Permit Office is open to the public Monday through Friday 8:30 am to 4:30 pm and is located at 20 Cook St., Room 11, San Francisco, CA  94118. Masks are strongly recommended. 

The Transcript/Work Permit Office will be closed on Wednesday, November 22, and Tuesday, December 26 due to holidays. No office visits for the work permits and record requests, but we still accept online record orders on Parchment. 

Please note that all document requests need to be requested and fulfilled via our online systems. Computers will be available in the transcript office to make requests as needed. 

Please click on one of the sections below for more information including how to place an online request/order. 

  • SF Cannabis Equity Program Applicants - please use Section 6 below to order your Enrollment History

1. ORDER DACA Records

The DACA program was suspended on July 2021, as a result, we are not currently providing any documents for DACA.  If you need a transcript, please follow the transcript instructions found in #3, ORDER High School Transcripts - Former Students / Alumni.

To Be Eligible to Order DACA Records, you must meet ALL of these requirements: 

  1. Born after June 15, 1981
  2. Born outside of the United States and came to the U.S. before 16th birthday
  3. Continuously resided in the United States since June 15, 2007
  4. Physically present in the U.S. on June 15, 2012, and at the time of applying
  5. Currently undocumented (as of June 15, 2012)
  6. Currently in school, have graduated or obtained a certificate of completion from high school, have obtained a general education development (GED) certificate, or are an honorably discharged veteran of the Coast Guard or Armed Forces of the United States
  7. Have not been convicted of a felony, significant misdemeanor, three or more other misdemeanors, and do not otherwise pose a threat to national security or public safety

If you meet all of these requirements above:

  1. Please email transcripts@sfusd.edu
  2. Attach any ONE of the following photo ID types for the student you are requesting records (school ID, passport, CA ID are all acceptable)
  3. Include the student's full name and 
  4. date of birth in the email
  5. Please state in the email that this is a DACA request

 

 

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2. Transcripts - Current SFUSD Students

This section is for students who are attending SFUSD PUBLIC Schools (see list below):

  • For students attending charter / county schools, you MUST contact the school directly in order to get your unofficial or official transcript or records

    Unofficial Transcripts:

    • Students can view their latest Unofficial Transcript in the "Documents" tab of their StudentVUE 
    • Parents can also view their students' Unofficial Transcript in the "Documents" tab of their ParentVUE (select the student you want to see first)
    • Questions regarding transcripts, and accessing unofficial ones, should be directed to your student's school counselor during the school year.

    Official Transcripts:

    • School sites should process official transcript requests during the school year. Please connect with your school counselor or counseling registrar.
    • The Transcripts Office will send senior final transcripts to the college/university of choice in June after the students graduate. 

    Alternatively if a high school student attending a public high school wants to request a transcript to be sent electronically during the school year, they may use Parchment to order and pay for official transcripts and receive notifications on the status of those orders. Click on the links below to order.

    SFUSD PUBLIC SCHOOLS LIST:

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    3. ORDER High School Transcripts - Former Students / Alumni
    • DACA Applicants: please see "ORDER DACA Records" section above
    • SFUSD now uses Parchment to process all Transcript requests:
      • Official Electronic Transcripts cost is $8.00 each
      • Official Transcripts sent by mail cost:
        • USPS Domestic: $10.75 each
        • USPS International: $13.25 each
        • FedEx Domestic Overnight: $33.00 each
        • FedEx International: $57.50 each
    • You must select one of the schools from the list below.
      • Select the school you graduated from, or the last school you attended.
      • You will be taken to Parchment’s website and asked to create an account.
    • If the school you graduated from, or last attended, is not on the list below, please review the following sections for more information:
      • Charter / County Schools (below this section)
      • Private / Parochial Schools (below this section)
      • Closed Schools (below this section)
      • GEDs (below this section)
      • If you still cannot find the school / instructions you need for ordering, please email us at transcripts@sfusd.edu

    CLICK ON THE SCHOOL YOU GRADUATED FROM, OR LAST ATTENDED, FROM THE LIST BELOW, TO PROCESS YOUR ORDER / PAYMENT ON PARCHMENT

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    4. WORK PERMITS

    UPDATES:

    New Work Permits Process (Effective from June 1st, 2023):

    Please note we ACCEPT the PAPER WORK PERMIT APPLICATION starting from June 1st, 2023, we no longer use the online system.

    Requesting a Work permit is 4 step process:

    1. Student fills out a work permit application (CDE Form B1-1), Minor’s/School Information. The student needs to print out  (CDE Form B1-1).
    2. Parent/Legal Guardian fills out and signs the Parent/Guardian section.
    3. Employer fills out and signs the Employer section.
    4. The student then brings a COMPLETED work permit application to the district Transcript/Work Permit Office (20 Cook St. 1st floor Rm. 11)  to apply for a student work permit. Please leave the bottom section "For authorized work permit issuer use ONLY" blank. The student has to be physically present to turn in the application.

    Please note we DO NOT accept digital signatures, the application has to be physically signed ("wet" signature) by the Student, Parent/Guardian, and Employer.

    SFUSD Student Needs to Bring:

    • Completed application with signatures
    • Proof of Age - California ID, Driver’s License, Passport, or Birth Certificate
    • Proof of Enrollment - Spring 2023 Report Card or Spring Progress Report card 

    The SFUSD board policy 5113.2 requires students to have a 2.0 GPA and satisfactory attendance during the school year to get a work permit. 

    Non-SFUSD Student (Charter, Private, Boarding School, Online/Virtual, Out of District) Needs to Bring: 

    Please note we ONLY support Non-SFUSD Students in the Summer when the school of attendance is closed

    • Completed application with signatures
    • A Photo ID - School ID, California ID, Driver’s License, or Passport 
    • Proof of Age - Birth Certificate
    • Proof of Enrollment - Spring 2023 Report Card or Spring Progress Report card

    IMPORTANT INFO REGARDING WORK PERMITS:

    • UPDATED RENEWAL PROCESS: if you are still working for the same employer at the time the work permit expires, you must submit a NEW application (you can no longer use a copy of your old work permit)
    • CA Minor Work Hours
    • Students must renew their work permit with a separate application at the beginning of each school year
    • Students must also have a separate work permit for each distinct job
    • The following students do NOT need work permits:
      • Those who have graduated from high school, regardless of age
      • Those who have passed the California High School Proficiency Exam
      • Those who are 18 years of age or older
    • Frequently Asked Questions
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    5. ORDER High School Diploma Copy

    SFUSD considers your transcript (not your diploma) to be THE official proof of graduation

    • Diplomas are typically for personal / display use
    • SFUSD offers two types of diploma copies that you can order
    • Choose one or both once you are taken to the Parchment website through the school links below

    1. Official Certified Diploma Copy

    • Electronic - $15 
    • Mail - additional $2.75
    • Receive in 1-3 days electronically (plus additional mailing time if paper copy ordered)
    • This is a “plain” copy of your diploma

    2. Ceremonial Diploma

    CLICK ON THE SCHOOL YOU GRADUATED FROM, ON THE LIST BELOW:

    • You will be taken to Parchment’s website and asked to create an account.
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    6. ORDER Proof of SFUSD Enrollment

    We can usually provide documentation that shows which schools you attended while in SFUSD, the years you attended, and the address(es) you lived at.

    • Some records prior to 2014 do not have specific middle or elementary schools listed or your addresses
    • Most records prior to 1990 do not have specific elementary schools or addresses listed

    SFUSD uses Parchment to process all Enrollment Records requests.

    • Electronic Records cost $8.00 each.
    • Official Records sent by mail cost:
      • USPS Domestic: $10.75 each
      • USPS International: $13.25 each
      • FedEx Domestic Overnight: $33.00 each
      • FedEx International: $57.50 each

    CLICK HERE TO ORDER YOUR ENROLLMENT VERIFICATION THROUGH PARCHMENT

    • Be sure to click on the "San Francisco Unified School District" product section once you are in your Parchment account:

    Be sure to click on the "San Francisco Unified School District" product section once you are in your Parchment account.

    • Here is a tutorial video that shows you the steps on how to order
    • Please note after you order on Parchment you MUST email us at transcripts@sfusd.edu and tell us which 1. years 2. schools 3. grade levels and 4. home addresses you would like verified. For example:
      • 1999-2002 - Washington High School - Grades 9-11 - I lived at 123 Main St, SF CA 94102
    • DACA Applicants: please see "ORDER DACA Records" section above
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    7. ORDER Education Verifications or Transcripts (for 3rd Parties ONLY)
    • SFUSD now uses Parchment to process all Graduation / Education Verification requests.
    • Universities and colleges, or other 3rd parties, may request transcripts using the same links below; HOWEVER, for reduced cost, we recommend that the student or candidate order them directly using the “ORDER High School Transcripts - Former Students / Alumni” section above.
    • The cost is $25.00 per request.
    • You must upload the candidate’s signed Release of Records into Parchment.
      • We accept Electronic Signatures.
    • Select the school the candidate graduated from, or the last school they attended
    • If the school you are looking for is not on the list below, please review the following sections for more information:
      • Charter / County Schools (below this section)
      • Private / Parochial Schools (below this section)
      • Closed Schools (below this section)
      • GEDs (below this section)
      • If you still cannot find the school you need for ordering, please email us at transcripts@sfusd.edu

    PLEASE SELECT FROM ONE OF THE SCHOOLS BELOW TO ORDER:

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    8. School Transfer Records Requests
    • If your student is transferring schools, please contact their school site, during the regular school year, to request records, since the school sites hold the complete cumulative files that contain all records 
      • July 26, 2021 UPDATE: School site admins are back at their schools, so please contact them directly
      • Contact information for your student’s school is listed in your ParentVUE account
      • You can also search for general school site contact info here  (more specific school site email addresses are in your ParentVUE)
    • If your student is enrolled in Special Education services, please see the “Special Education Records” section of this web page
    • If your student is in a Charter / County School, we do not hold their records. Please see the “Charter Schools” section of this web page
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    GEDs
    • We do not hold any records that indicate obtaining your GED.
    • Instead, please visit the GED Website
    • Or call 1-877-EXAM-GED (877-392-6433)
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    Charter Schools
    • For any of the schools below, you must contact them directly for your: 
      • High School Transcripts
      • Enrollment Records
    • Our office can still provide you with additional records for any SFUSD PUBLIC schools you attended before or after your Charter / County School(s)
      • See the sections above for how to order those additional records

     

    SFUSD CHARTER / COUNTY SCHOOLS:

    C.A.R.E. Bayview High School

    C.A.R.E. Buchanan

    City Arts and Tech High School

    Five Keys Charter High School

    Flex Academy - CLOSED

    Gateway High School

    John Adams High School (is part of City College. We do not hold their records. Order from CCSF directly, using the link to the left)

    KIPP Bayview Academy

    KIPP SF Bay Academy

    KIPP SF College Prep

    Leadership Charter High School

    Life Learning Academy Charter High School

    Metro High School - CLOSED - please contact City Arts and Tech High School

    Youth Chance High School

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    Private / Parochial Schools
    • We do not hold records for any private or parochial schools (open or closed).
    • Please refer to the “Private Schools” section of this web page for info on how to obtain those records: 

    If you are not sure if your school was Private / Parochial or Public, you may look it up in the California School Directory and refer to the “Sector Type” column or the “School Type” section.

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    Closed Schools
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    Special Education Records
    • Current students-Special Education Records are held at your students school of attendance. Request records from School Site Principal. 
    • If it is summer, student has graduated, or student is no longer enrolled in a SFUSD school, contact:  
    • Special Education Records are held until a former student turns 25.
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    Subpoena Requests

    Contact Records:

    • Student and Family Services Division, Attn: Records Request
    • 20 Cook Street, Room 1, San Francisco, CA 94118
    • Phone: 415-340-1716
    • Email: sflink@sfusd.edu
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    Contact Us

    • Transcripts and records MUST be ordered / processed by clicking on the appropriate section of this web page. 
    • If you have additional questions please email transcripts@sfusd.edu (fastest response time) Please note we do not process orders via email request- orders must be placed via the online system.
    • Otherwise you may call us at 415-750-4500 leave a voicemail and we will return your call within 1-2 business days. 
    • Our address is: SFUSD Transcripts & Records - 20 Cook St., Room 11 - San Francisco, CA  94118 
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    This page was last updated on November 8, 2023