Manage Budgets & Spending

School and central office department leaders use their precious financial resources to bring their visions to life in service of equity and excellence in student achievement and experience. On this page, you will find information related to budgeting, purchasing, contracting, tracking expenditures, PTA and trust fund accounts, extended calendar, grants, state and federal funds, and ASB funds.

“A budget should reflect the values and priorities of our nation and its people.” Mary Landrieu

The Business Services Division maintains policies and practices for budgeting and accounting, and this section will be updated accordingly with the most current policies and practices that are in place.

• Food Purchasing (as of Aug. 12, 2024)

Please check back for updates.

The Budget Services team aims to help you access, utilize, and update your budget and positions. We help you plan your budgets thoughtfully and strategically so that you can pay employees for additional time, contract with consultants, purchase supplies and equipment, and report on all of your expenditures to our local, state and federal agencies.

Budget Office Page Includes Additional Information & Instructions

• FY2025-26 School Budget Development in Frontline (Timeline & Resources)
• Learn: Budget 101 Training for Principals & Clerks
• View: Budget Summary Report and Roster Report (Positions and Employees) in PERCii
• Questions: Budget Analyst Assignments (Contact your assigned Budget Analyst)
• Functions:
  • Transfer your Budget
  • Manage Positions
  • Extended Calendar Funding (Enter a SACS Code to Pay for Extra Time or Stipends)
  • Substitute Funding
  • Support with Grants

Contact Budget: 415-241-6187

Grants Process Pages Include Additional Information & Instructions

Seeking and Managing Private Grants

• Understanding the Private (Non-Government) Grants Process at SFUSD
• Instructions for Setting-Up Grant Budgets
• FY23-24 Budget Setup Form (make a copy and rename the Google Sheet so it includes your Org, Date, and Resource)
• FY24-25 Budget Setup Form NEW! (make a copy and rename the Google Sheet so it includes your Org, Date, and Resource. Please wait until July 1, 2024, to submit)

Contact: Fund Development Office

Gifts and Donations

• Authorization To Accept A Gift and SACS Form
• Setting-Up Budgets for Gift Donations

Contact Accounting: 415-241-6695

Accounting Page Includes Additional Information & Instructions

Here you will find accounting guidelines and forms related to accounts payable, federal and state reporting, vendor maintenance and 1099 reporting.

• Guidelines (quick link)
• Expense Reimbursement (quick link)
• Gift of Public Funds (quick link)
• Allowable Purchases of Food (quick link)
• Associated Student Body Funds: 2015 ASB Accounting Manual

Contact Information

• Analysts Assignments by Org/Department (quick link)

Contact Accounting: accounting@sfusd.edu

Procurement Page Includes Additional Information & Instructions

• Purchasing Procedures Manual 
• Warehouse Catalog
• General Requisition Form 
• Deadlines For Submission Of Requisitions For FY 2020-21
• Template For Obsolete Equipment
• Disposal Of Furniture And Equipment
• Purchases that Require Requisitions (no Direct Voucher Payment)
• Learn the process to purchase technology

Contact Procurement: 415-241-6468