Accounting Department

Purpose

As a department within Business Services, the Accounting Department has oversight of Accounts Payable, Accounts Receivable, General Ledger, and Federal and State reporting. This department also oversees vendor maintenance and 1099 reporting.

Accounting Forms

Accounting forms required to fill out for all your accounting related requests.
Email re: Accounting questions

FY2025 Year End Deadlines

SFUSD will transition to the Frontline integrated financial system starting in fiscal year 2026. In the past, we would accrue payments for goods or services received after June 30th, but this practice will no longer continue. Per the California School Accounting Manual (CSAM), only goods or services received on or before 06/30/25 are eligible for expenditure accrual. Sites must submit all fiscal year 2025 invoice payment vouchers into GoFast by June 30, 2025. Any goods or services received after June 30th will be charged to the FY2026 budget and processed in the Frontline integrated financial system.

Fiscal Services Deadline

Date

SCHOOL SITES:

Submission for all FY2025 school site payment vouchers in GoFast06/30/25
Submit FY2025 accrual requests to your site’s assigned Accounting Analyst07/14/25
 

CENTRAL OFFICES:

Submission for all FY2025 central office payment vouchers in GoFast07/14/25
Submit FY2025 accrual requests to your site’s assigned Accounting Analyst07/14/25
 
General ledger journal entry requests08/01/25

  • Please see the full 2 page memo.

School Site Check Deposits

Background: Audit findings identified an issue with school site checks that were not being deposited promptly. Delays were observed between the receipt of funds and their deposit into the bank.

Going forward, all checks should be mailed directly to the Accounting Office Cashier at 135 Van Ness Avenue, Room 300, San Francisco, CA 94102 along with supporting documents instead of being sent to the sites.

Checks now need to be deposited promptly to ensure timely deposits, reduce the risk of loss, and improve reporting accuracy. Typically, deposits should be made daily or within a few days. When a school site receives a check, it must be safeguarded and have a designated staff send it ASAP, with appropriate documentation, to the SFUSD Cashier’s office at 135 Van Ness.

  • Please see the full page memo.

This page was last updated on March 19, 2025