Weekly Engagement Frequently Asked Questions

Leave the "Instructional Minutes Per Day" blank. 

The report will generate a “0”, and that is expected. Minutes are pulled from the master schedule on file.

We recommend teachers complete their Weekly Engagement logs every Friday to capture each day of the week. 

Teachers should retroactively submit reports from August 31, 2020.

No, but office staff can delete the previous entry, allowing teachers to re-submit. Follow the steps here.

Yes. Please refer to sfusd.edu/weekly-engagement to see what teachers see.

Participation data is pulled from existing attendance records. There is no need to change what is loaded. Note: if any of the boxes other than the “No Participation/Absent” (code 100) box is checked, that indicates that the student is in attendance for that day. It is possible, although not necessary, for more than one box to be checked.

• Code 300 Student or Parent/Guardian Contact: Students marked with “DL” attendance in Synergy will automatically be coded with a 300. This includes any student joining a Zoom class, Google Hangout, or any group chat as well as those who text, email, or call their teacher who are considered present per the DL Attendance Guide.
• Code 400 Assigned Work Submitted/Assessment Completed: Students whose assignments are marked in Synergy will automatically be coded with a 400. If a student has been marked as 300 they are considered participating and, it is not necessary to also add a 400. 
• Code 100 No Participation/Absent: Students who were marked absent or did not participate in distance learning will be marked with Code 100. 

Please refer to the Definition of Participation section of the DL Attendance Guide for more information.

Code 100 (No Participation) and  Code 300 (Student Contact) are automatically loaded based on Synergy attendance.  Code 400 (Work Submitted) will also be automatically loaded if work was submitted in Synergy Gradebook.  If any of the boxes other than the “No Participation/Absent” (code 100) box is checked, that indicates that the student is in attendance for that day. It is not necessary for more than one box to be checked.

Yes. Holidays are automatically checked as non-instructional days.

Synergy tracks student enrollments so there is no additional action required from teachers. 

• Non-Instructional Day: this is automatically checked if it is not a school day or a holiday. Teachers may still need to check this box if it is a school day but their class does not meet on that day (eg block schedule).
• Summary: title of assignments in Synergy are automatically pulled here. They do not carry over the next week. If assignments are not in Synergy, please enter the title here.
• Instructional Delivery: The checkboxes for participation “In-person”, “Video or Online Synchronous”, and “Asynchronous” will carry over based on the boxes checked from the previous week. If there was a school holiday the previous week, these boxes will be blank so please check the missing boxes.
• Instructional Minutes per Day: leave this blank.

• Assignments in Google Classroom can be synced to Synergy Gradebook and will automatically be pulled. If you are not syncing between Synergy Gradebook and Google Classroom, the assignments will not get pulled into the Weekly Engagement log automatically. You may enter "See Google Classroom" in the Summary field.
• Assignments in other platforms such as Seesaw will need to be manually entered. 

 ​If this is a class on a student’s schedule for which attendance is taken (and apportionment collected from the state) then a log is required. Teachers are responsible for assigning work. If the assignment is the same every week, then the log can reflect that. 

Generally, if a class takes attendance in Synergy, then it requires a Weekly Engagement log. If the section is coded as a "non-​attendance section", which means the district does not report attendance to the state for apportionment purposes, then no attendance is taken in Synergy and no Weekly Engagement Log is needed.

 ​We are seeking guidance from the CDE. Generally, the teacher of record for the semester should complete the log. If this is not possible (say, that teacher has since retired) then leave those weeks uncompleted for now.​

No, the records are stored electronically.

If we are claiming a 60 minute period of attendance, teachers should document 60 minutes of instructional activity.

Yes, for apportionment purposes any participation or any work submitted counts.