Procurement Department

The Procurement Team's main objective is to help ensure that the San Francisco Unified School District students and staff have the goods and services required for day to day operations.

If making a federally funded purchase (Title I) of $10,000.00 or greater, but less than $114,800, you are required to obtain three quotes. These quotes can be in the forms below:

• (i) Email from the vendor (with identifying information showing the vendor as the sender);

• (ii) Letter/quote/proposal on vendor's letterhead;

• (iii) Price sheet taken from the vendor's website (Best if SFUSD has a print-to-PDF with date of snapshot visible. This can be a screenshot, or a shopping cart converted to a PDF); or

• (iv) Phone call with vendor (could work only if documentation is in writing (i.e., signature of staff member certifying authenticity of quote, date of call, name of person spoken to, company, etc.).

Attach documentation for the three quotes to your GoFast requisition requesting a purchase order.

For purchases of $114,800 or greater, a competitive solicitation must be done.  See SFUSD Procurement Manual - Non-Construction.

SFUSD GOAL: Fiscal Stabilization = Appropriate Spending

• California Constitution, Article 16, Section 6:
  • Prohibits a gift of public funds to any individual…
    • Expenditures of school public funds must be for a direct and primary public purpose and within the scope of the school district’s jurisdiction and purpose. The responsibility of the district is to show that the expense benefits the education of students within its schools.

Gift of Public Funds Instructions

Related: Purchase of Food

Procurement Clinics have been postponed until further notice.

Training from the contracts team will occur on an as-need basis.  Please email Michael Hirai at hiraim@sfusd.edu to set up a training.  They are in-person at 135 Van Ness, Room 320.  

General Guidance

To avoid delays in processing contract requisitions, please ensure they are fully and correctly completed with the right service dates, budget year, etc.  Check that you have insurance, fingerprint and TB clearance.  

Questions about your requisitions?  Please contact the functional area first as indicated below; do not go directly to DoT.

●   Budget questions for CONTRACT requistions:  Teresa Wong (wongt2@sfusd.edu) or Jason Wong (wongj17@sfusd.edu) 

●   Budget questions for requisitions: Budget Analyst Assignments

●   Accounting questions for requisitions: Accounting Analyst Assignments

●   Contract approval: Patricia Martir (martirp@sfusd.edu), Michael Hirai (hiraim@sfusd.edu)

●   Purchase Orders: Kenneth Neu (Neuk@sfusd.edu)

●   Not sure what functional area: Arthur Marcelo (marceloa@sfusd.edu)

Zoom image | App Request Form | DoT App Requirements

Frequently Asked Questions

The above link provides access to the most frequently asked questions. 

FY 2024-2025 CONTRACT FORMS

FY 2023-24 CONTRACT FORMS

The above link provides access to the Contract Forms.  Each template must be downloaded in Word.  Do NOT send blank templates to vendors/suppliers for them to complete.  Filling out the contract templates is the responsibility of District staff only.  Please email contract@sfusd.edu with any questions.

Contracts Team

Michael Hirai - Senior Administrative Analyst, (415) 241-6468 ext. 1609, hiraim@sfusd.edu 

Patricia Martir - Senior Administrative Analyst, (415) 241-6468 ext. 1616, martirp@sfusd.edu 

Purchasing Team

Chasity Cannon - Purchaser, (415) 241-6468 ext. 1607, cannonc@sfusd.edu

Richelle Valencia - Purchaser, (415) 241-6468 ext 1604, valenciar@sfusd.edu 

Herbert Valmores - Assistant Purchaser, (415) 241-6468 ext. 1606, valmoresh@sfusd.edu 

Operations

Lorena Arana - Junior Clerk, (415) 241-6468 ext. 1626, aranal@sfusd.edu 

Management

Kenneth Neu - Purchasing Manager (628) 466-1279, neuk@sfusd.edu

Arthur Marcelo - Director of Procurement, (415) 241-6468 ext. 1608, marceloa@sfusd.edu 

135 Van Ness Avenue, Room 310

San Francisco, CA 94102

Phone (415) 241-6468

Fax (415) 241-6487

Questions regarding contracts? contract@sfusd.edu