Gmail

Gmail iconWhat is Gmail? Gmail is SFUSD's email tool, and it works well with Calendar, Chat, Meet, and other Google tools. Abilities within Gmail vary based on a student's grade level.

 Start arrow New to this Google tool?

Check out our "Basics" section for resources to get you started off on the right foot.

Compass Ready to learn more about this Google tool and go further?

Take a look at our "Tips & Tricks" section to get ideas and suggestions.

Open padlock Not sure if your students have access to this Google tool?

The "Who can use" section outlines which grade levels have access to this tool.

Gmail basics

You can access Gmail (email) from:

Who can use Gmail?

Gmail permissions & access

Please keep in mind when using SFUSD Gmail that...

  • SFUSD Gmail is property of SFUSD, so users (staff and students) should not consider SFUSD Gmail private.

  • All messages sent in Gmail are public records subject to subpoena.

  • Specific grade level have different levels of access (see "Gmail restrictions by age" below).

If you have any questions, please submit a Help Desk ticket.

Gmail restrictions by age

Elementary school students (PK-5)

  • Can't send or receive Gmail messages from any address outside SFUSD

  • Can't send or receive Gmail messages from other SFUSD students

  • Can only send and receive Gmail messages from SFUSD staff

Note: This includes students in K-8 schools that are in grades PK-5.

Middle school students (6-8)

  • Can't send or receive Gmail messages from any address outside SFUSD

  • Can receive Gmail messages from SFUSD elementary students but can't send elementary students emails

  • Can send Gmail messages to SFUSD staff, middle school, and high school students only

Note: This includes students in K-8 schools that are in grades 6-8.

High school students (9-12)

  • Can't send Gmail messages to elementary school students

  • Can send Gmail messages to middle school students

  • Can send and receive messages in and outside of SFUSD

This page was last updated on November 15, 2022