Gmail permissions & access

Access & Permissions

Please keep in mind when using SFUSD Gmail that...

  • SFUSD Gmail is property of SFUSD, so users (staff and students) should not consider Gmail private.

  • All messages sent in Gmail are public records subject to subpoena.

  • Specific grade level have different levels of access (see below).

If you have any questions, please submit a Help Desk ticket. 

Submit a Help Desk ticket

Gmail restrictions by age

Elementary school students (PK-5)

  • Can't send or receive Gmail messages from any address outside SFUSD

  • Can't send or receive Gmail messages from other SFUSD students

  • Can only send and receive Gmail messages from SFUSD staff

Middle school students (6-8)

  • Can't send or receive Gmail messages from any address outside SFUSD

  • Can receive Gmail messages from SFUSD elementary students but can't send elementary students emails

  • Can send Gmail messages to SFUSD staff, middle school, and high school students only

Note: Students in K-8 schools that are in grades 6-8 currently have the same permissions/restrictions as K-5 students.

High school students (9-12)

  • Can't send Gmail messages to elementary school students

  • Can send Gmail messages to middle school students

  • Can send and receive messages in and outside of SFUSD

Learn more about Gmail

Gmail iconGet some ideas, inspiration, and support with Gmail. Check out resources from SFUSD, from Google, and from other educators.

You can access Gmail (email) from:

Visit our Gmail page for SFUSD families.

Resources made by Google

Resources from other educators (external)